Executive Secretary

Central Park; Gurugram District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Central Park is seeking an Executive Assistant to the Director with 4–8+ years of experience supporting C‑Suite leadership. You will manage calendars, travel, and high‑priority commitments, screen communications, and act as the primary interface for internal and external contacts.

You will prepare agendas, minutes, and track actions, review documents requiring sign‑off, and maintain confidential filing. The role includes personal logistics, expense management, and coordination with household

Qualifications

• 4–8+ years proven experience supporting C‑Suite executives, directors, or business owners.
• High degree of discretion and confidentiality; adaptable and discreet.
• Excellent communication, organization, and proficiency in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Proactively manage Director's calendar, travel, and high‑priority commitments.
• Screen communications and act as primary interface for internal/external contacts.
• Prepare agendas, collate documents, take minutes, and ensure closure of action items.
• Review, prioritize, and manage documents, contracts, and approvals requiring Director's sign‑off.
• Maintain secure physical and digital filing for sensitive records.
• Oversee personal logistics and expense management for the Director.
• Coordinate with personal drivers, domestic staff, and service providers for seamless support.

Skills

Calendar management

Gatekeeping

Meeting coordination

Documentation management

Confidential filing

Personal logistics

Expense management

Personal correspondence

Lifestyle coordination

MS Office proficiency

Tools

MS Office

Job description

• Calendar & Schedule Control: Proactively manage and streamline the Director’s daily calendar, appointments, travel, and high-priority commitments.
• Gatekeeping & Communication: Screen incoming communications, calls, and meeting requests; act as the primary buffer and interface for internal and external contacts.
• Meeting & Follow-up Execution: Prepare agendas, collate necessary documents/briefings, take actionable minutes, and ensure tracking/closure of assigned action items.
• Documentation & Approvals: Review, prioritize, and manage documents, contracts, purchase requisitions, and correspondence requiring the Director's review or sign-off.
• Confidential Filing & Records: Maintain a secure physical and digital filing system for sensitive ownership, company, legal, and financial records.

Personal & Executive Assistance

• Personal Logistics: Oversee personal travel schedules, itinerary bookings.
• Executive Expense Management: Track and process personal and official expense reports, credit card reconciliations, vendor invoices, and personal subscriptions/renewals.
• Personal Correspondence: Handle confidential personal emails, routine communications, and correspondence on behalf of the Director.
• Lifestyle & Administrative Coordination: Liaise with personal drivers, domestic staff, service providers, and other coordination to ensure seamless daily support.

Key Requirements

Proven experience (4–8+ years) supporting C-Suite executives, directors, or business owners.

High degree of discretion, confidentiality, emotional intelligence, and adaptability.

Flawless communication, organizational skills, and proficiency in MS Office - Word , Excel , Power Point/ AI Tools