Executive Assistant

Poly Medicure Ltd; New Delhi; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Poly Medicure Ltd in Delhi seeks an experienced Executive Assistant/Personal Assistant to senior leadership. You will manage calendars, coordinate meetings, handle travel, and act as the primary interface with internal teams and external stakeholders.

The role requires discretion, strong communication, and the ability to drive follow-ups, prepare briefing notes, dashboards, and executive summaries while maintaining confidentiality under tight deadlines.

Qualifications

• 5-8 years of experience as an Executive Assistant/Personal Assistant supporting Leadership level.
• Experience in handling senior leadership interactions and high-pressure environments.
• Proven ability to manage multiple priorities with tight deadlines.

Responsibilities

• Manage calendar and priorities - ensure optimal time utilization, scheduling, and conflict resolution.
• Coordinate high-level meetings - prepare agendas, briefing notes, presentations, capture minutes, and track action items.
• Handle end-to-end travel planning - domestic & international itineraries, logistics, and documentation.
• Act as a key interface for managing communication with senior leadership, internal teams, and external stakeholders.
• Screen and prioritize communication - emails, calls, and requests with high discretion and judgment.
• Draft and review business communication - emails, presentations, reports, and official correspondence.
• Support strategic initiatives - prepare MIS, dashboards, data analysis, and executive summaries.
• Drive follow-ups - ensure closure of key action points across functions.
• Maintain confidentiality - handle sensitive information with utmost discretion.
• Support in decision-making - provide relevant data, insights, and coordination support.

Job description

• Manage calendar and priorities - ensure optimal time utilization, scheduling, and conflict resolution.
• Coordinate high-level meetings - prepare agendas, briefing notes, presentations, capture minutes, and track action items.
• Handle end-to-end travel planning - domestic & international itineraries, logistics, and documentation.
• Act as a key interface for managing communication with senior leadership, internal teams, and external stakeholders.
• Screen and prioritize communication - emails, calls, and requests with high discretion and judgment.
• Draft and review business communication - emails, presentations, reports, and official correspondence.
• Support strategic initiatives - prepare MIS, dashboards, data analysis, and executive summaries.
• Drive follow-ups - ensure closure of key action points across functions.
• Maintain confidentiality - handle sensitive information with utmost discretion.
• Support in decision-making - provide relevant data, insights, and coordination support.

Experience:

• 5-8 years of experience as an Executive Assistant/Personal Assistant supporting Leadership level.
• Experience in handling senior leadership interactions and high-pressure environments.
• Proven ability to manage multiple priorities with tight deadlines.