Executive Assistant To Chief Executive Officer

Concrete Shop; Sarkhej; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

Concrete Shop in Gujarat is seeking an experienced Executive Assistant to support senior leaders. You will manage calendars, coordinate meetings across time zones, screen emails, and handle travel arrangements with visa support where needed.

You will draft communications, prepare briefing materials, track expenses, and organize board meetings and events. The role requires discretion, strong communication, and the ability to juggle multiple priorities with minimal supervision.

Qualifications

• 3–5+ years of experience supporting senior leaders.
• Excellent written and verbal communication.
• Strong organization, prioritization, and time management.
• Proficiency with Google Workspace or Microsoft Office and scheduling/expense tools.
• High discretion, initiative, and problem-solving ability.

Responsibilities

• Calendar and schedule management for executives.
• Screen and manage emails, calls, and requests.
• Plan and book domestic and international travel, including itineraries and visas.
• Prepare agendas, minutes, and materials for meetings.
• Process expense reports, invoices, and reimbursements.
• Track budgets, and maintain records and filing systems.
• Support special projects and ad hoc requests.

Skills

Excellent written and verbal commun..

Strong organization and time mgmt

Prioritize and multitask

Proficiency with Google Workspace / MS

Discretion and integrity

Stakeholder management

Tools

Google Calendar

Microsoft Office

Expense tracking tools

Job description

Role & responsibilities

Calendar and schedule management

• Manage the executives calendar, scheduling and prioritizing meetings, calls, and events
• Resolve conflicts and protect time for focused work
• Coordinate across time zones and with external stakeholders

Communication and correspondence

• Screen and manage emails, calls, and requests on the executives behalf
• Draft, proofread, and send correspondence, memos, and presentations
• Act as the main point of contact between the executive and internal teams, clients, and partners

Travel and logistics

• Plan and book domestic and international travel, including itineraries, accommodations, and visas
• Prepare briefing materials and travel documents

Meeting and event support

• Prepare agendas, briefing notes, and materials before meetings
• Take minutes, capture action items, and follow up on deadlines
• Organize board meetings, offsites, and company events

Administrative and financial tasks

• Process expense reports, invoices, and reimbursements
• Track budgets, and maintain records and filing systems
• Prepare reports, spreadsheets, and data summaries

Project and priority support

• Track the executives goals, projects, and deliverables
• Conduct research and compile information for decision-making
• Support special projects and ad hoc requests

Confidentiality and relationship management

• Handle sensitive information with discretion
• Build strong relationships with leadership, staff, and external contacts

Requirements

• 3-5+ years of experience supporting senior leaders
• Excellent written and verbal communication
• Strong organization, prioritization, and time management
• Proficiency with Google Workspace or Microsoft Office, and scheduling and expense tools
• High discretion, initiative, and problem-solving ability