Executive Assistant to Managing Director

KatalAiser; Chennai; On-site; INR 700,000 - 1,500,000; Full time

Job summary

KatalAiser in Chennai is seeking an experienced Executive Assistant to support the Managing Director. You will be the primary liaison with internal and external stakeholders, manage complex calendars, schedule meetings, and coordinate domestic and international travel.

You will prepare presentations, reports, and confidential documents, organize leadership meetings, record minutes, and track action items to ensure timely follow-ups.

Qualifications

• Excellent verbal and written communication skills with senior leadership and external stakeholders.
• Strong calendar management, scheduling, and travel coordination experience.
• Discretion and confidentiality when handling sensitive information.
• Proven ability to coordinate across departments and drive follow-ups with stakeholders.

Responsibilities

• Act as the primary point of contact between the MD and internal/external stakeholders.
• Manage the MD’s calendar, appointments, meetings, and travel schedules.
• Coordinate domestic and international travel, accommodation, and visa arrangements.
• Prepare presentations, reports, business correspondence, and confidential documents.
• Organize leadership meetings, prepare agendas, record MOM, and track action items.
• Ensure timely follow-up and closure of decisions and commitments across departments.
• Coordinate with stakeholders and business functions to support the MD’s office operations.
• Screen and manage calls, emails, and communications on behalf of the MD.
• Support strategic projects by monitoring progress, timelines, and deliverables.
• Manage client visits, leadership engagements, and special events.
• Maintain records, databases, and documentation for easy retrieval and reference.
• Handle sensitive information with a high degree of confidentiality and professionalism.
• Assist in internal and external communications as required by the MD.
• Coordinate with vendors and service providers for administrative requirements.
• Ensure smooth day-to-day functioning of the Managing Director’s Office.

Skills

Communication

Calendars

Confidentiality

Leadership

Job description

Key Responsibilities

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Manage the MD’s calendar, appointments, meetings, and travel schedules.
• Coordinate domestic and international travel, accommodation, and visa arrangements.
• Prepare presentations, reports, business correspondence, and confidential documents.
• Organize leadership meetings, prepare agendas, record Minutes of Meeting (MOM), and track action items.
• Ensure timely follow-up and closure of decisions and commitments across departments.
• Coordinate with stakeholders and business functions to support the MD’s office operations.
• Screen and manage calls, emails, and communications on behalf of the MD.
• Support strategic projects by monitoring progress, timelines, and deliverables.
• Manage client visits, leadership engagements, and special events.
• Maintain records, databases, and documentation for easy retrieval and reference.
• Handle sensitive information with a high degree of confidentiality and professionalism.
• Assist in internal and external communications as required by the MD.
• Coordinate with vendors and service providers for administrative requirements.
• Ensure smooth day-to-day functioning of the Managing Director’s Office.

Mandatory Requirements

• Must have prior experience supporting a Managing Director, Chairman, Founder or Promoter of an organization.
• Proven experience in managing senior leadership calendars, business reviews, stakeholder coordination, and executive communications.
• Strong exposure to preparing Minutes of Meeting (MOM), tracking action items, and driving follow-ups with stakeholders.
• Proficient in MS Office Suite and communication tools
• Excellent verbal and written communication skills with the ability to interact confidently with senior leadership and external stakeholders.
• High level of professionalism, business etiquette, and confidentiality.
• Skills: communication,calendars,confidentiality,leadership