Executive Secretary

Drlogy; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

Drlogy in Chennai, Tamil Nadu, is looking for an Executive Secretary who will provide high-level administrative support to the executive leadership team. Responsibilities include managing schedules, coordinating meetings, and handling correspondence.

The ideal candidate should have strong organizational and communication skills, ensuring confidentiality and professionalism in all tasks. This role is crucial for maintaining smooth executive operations within the company.

Qualifications

• Experience in high-level administrative support.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage and maintain executive schedules and appointments.
• Coordinate meetings and travel arrangements.
• Handle correspondence and maintain records.

Job description

Executive Secretary is responsible for providing high‑level administrative and secretarial support to the executive leadership team. The job involves managing schedules, coordinating meetings and travel arrangements, handling correspondence, maintaining records, and ensuring smooth day‑to‑day executive operations with professionalism and confidentiality.

• Manage and maintain executive schedules, appointments, and meeting calendars efficiently.
• Coordinate meetings, conferences, and internal/external engagements for the executive team.
• Arrange travel plans including flights, accommodation, and transportation logistics.
• Prepare, edit, and review correspondence, reports, presentations, and official documents.
• Develop and maintain organized filing systems (physical and digital) for records and documents.
• Provide administrative support for day-to-day executive operations and office management.
• Act as a point of contact between executives and internal/external stakeholders.
• Ensure timely communication and follow‑ups on important tasks and meetings.
• Maintain confidentiality and handle sensitive information with utmost discretion.
• Support preparation of meeting agendas, minutes, and action item tracking.
• Coordinate with various departments for information gathering and task execution.
• Manage incoming calls, emails, and correspondence on behalf of executives.
• Ensure efficient prioritization and scheduling of urgent and important tasks.
• Assist in event planning, corporate meetings, and official visits.
• Maintain accurate records of expenses, travel reports, and administrative documentation.
• Provide high-quality customer service to internal teams and external clients.
• Perform additional secretarial and administrative responsibilities assigned by management.