Executive Assistant To Chief Executive Officer

Kaahlian Technology; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

Kaahlian Technology in Mumbai seeks a highly organized Executive Assistant to support senior management. You will manage calendars, coordinate meetings, handle confidential communications, and prepare presentations and reports.

The role requires extensive multitasking, discretion, and professional interaction with internal teams and external partners to ensure seamless daily operations.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 25 years of experience as EA/PA or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, Google Workspace, Excel and PowerPoint.
• Discretion, confidentiality and professional conduct.

Responsibilities

• Manage the executives calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Handle emails, calls, correspondence, and other confidential communications professionally.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Track important deadlines, action items, and follow-ups to ensure timely completion.
• Coordinate with internal teams, clients, vendors, and external stakeholders on behalf of the executive.
• Arrange travel, accommodation, transportation, and itineraries when required.
• Maintain confidential records, documents, and sensitive business information.
• Assist in preparing and organizing business meetings, events, and official engagements.
• Monitor pending tasks and proactively remind the executive about priorities.
• Handle administrative and ad-hoc responsibilities as assigned by senior management

Skills

Communication skills

Time management

Organization

Discretion & confidentiality

Follow-up & coordination

Multitasking

Education

Bachelor's degree in Business Administration/Management

Tools

MS Office

Google Workspace

Excel

PowerPoint

Job description

Role & responsibilities

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative and operational support to senior management. The ideal candidate should be excellent at managing schedules, coordinating meetings, handling communication, and ensuring smooth day-to-day executive activities.

• Bachelors degree in Business Administration, Management, or a related field.
• 25 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, Google Workspace, Excel, and PowerPoint.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism, discretion, confidentiality, and attention to detail.
• Strong follow-up and coordination skills with a proactive approach.

Key Responsibilities

• Manage the executives calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, including scheduling, agendas, and follow-ups.
• Handle emails, calls, correspondence, and other confidential communications professionally.
• Prepare presentations, reports, MIS, meeting notes, and other business documents.
• Track important deadlines, action items, and follow-ups to ensure timely completion.
• Coordinate with internal teams, clients, vendors, and external stakeholders on behalf of the executive.
• Arrange travel, accommodation, transportation, and itineraries when required.
• Maintain confidential records, documents, and sensitive business information.
• Assist in preparing and organizing business meetings, events, and official engagements.
• Monitor pending tasks and proactively remind the executive about priorities.
• Handle administrative and ad-hoc responsibilities as assigned by senior management