Executive Secretary

Times Network; Mumbai; On-site; INR 350,000 - 480,000; Full time

Job summary

Times Network in Mumbai is seeking a proactive Personal Assistant to executives, handling scheduling, travel, and daily administrative tasks.

You will manage bookings, calendar, travel, expense reports, meetings, and communications, ensuring smooth operations and professional coordination across departments.

Responsibilities

• Manage booking, appointments, reservations, travel arrangements and maintaining personal files
• Manage and maintain the calendar
• Manage all personal and business travel
• Facilitate bill payment and expense reports, and liaise between the different departments
• Plan and organize meetings, conferences, training events, speaking engagements, business dinners, etc., including preparing all information, taking notes, and conducting follow-up as needed
• Assist with communication (reviewing and formatting presentations, reports, etc.)
• Field all incoming correspondence (phone calls, faxes, mail)

Job description

• Manage booking, appointments, reservations, travel arrangements and maintaining personal files
• Manage and maintain the calendar
• Manage all personal and business travel
• Facilitate bill payment and expense reports, and liaise between the different departments
• Plan and organize meetings, conferences, training events, speaking engagements, business dinners, etc., including preparing all information, taking notes, and conducting follow-up as needed
• Assist with communication (reviewing and formatting presentations, reports, etc.)
• Field all incoming correspondence (phone calls, faxes, mail)