Executive Assistant

Pranav Vikas India; Faridabad District; On-site; INR 279,000 - 502,000; Full time

Job summary

Pranav Vikas India is seeking an Administrative Support professional to assist executives with calendars, meetings, travel planning and documentation at our Faridabad office. The role emphasizes high-quality coordination, communication with internal and external stakeholders, and meticulous record-keeping.

The successful candidate will handle calendar management, minute-taking, reports, and presentations while ensuring smooth day-to-day operations and event logistics within a dynamic corporate

Responsibilities

• Manage executives' calendars, appointments, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes (MOM).
• Screen phone calls, emails, and correspondence, and respond appropriately.
• Prepare reports, presentations, business correspondence, and other documents.
• Liaise with internal departments and external stakeholders on behalf of management.
• Follow up on assigned tasks and ensure timely completion.
• Coordinate management visits, events, and business meetings.
• Maintain confidential files, records, and documents.
• Organize and update databases, reports, and MIS records.
• Prepare expense reports and maintain administrative documentation.
• Arrange travel bookings, accommodations, and transportation for executives.
• Coordinate business events, conferences, and customer visits.
• Assist management in day-to-day operations and priority tracking.
• Monitor action items and follow up with concerned departments.
• Support strategic initiatives through research and data collection.

Job description

Administrative Support

• Manage and maintain executives' calendars, appointments, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes (MOM).
• Screen phone calls, emails, and correspondence, and respond appropriately.
• Prepare reports, presentations, business correspondence, and other documents.

Coordination & Communication

• Liaise with internal departments and external stakeholders on behalf of management.
• Follow up on assigned tasks and ensure timely completion.
• Coordinate management visits, events, and business meetings.

Documentation & Record Management

• Maintain confidential files, records, and documents.
• Organize and update databases, reports, and MIS records.
• Prepare expense reports and maintain administrative documentation.

Travel & Event Management

• Arrange travel bookings, accommodations, and transportation for executives.
• Coordinate business events, conferences, and customer visits.

Executive Support

• Assist management in day-to-day operations and priority tracking.
• Monitor action items and follow up with concerned departments.
• Support strategic initiatives through research and data collection.