Executive Assistant

IHFL; Gurugram District; On-site; INR 500,000 - 800,000; Full time

Job summary

IHFL is seeking an Executive Assistant to manage calendars, meetings, and travel arrangements for senior leadership in Gurugram. You will prepare presentations, agendas, and minutes, while handling confidential information with discretion.

You will liaise with internal and external stakeholders, screen emails, track action items, and coordinate leadership events. The role supports budgets, procurement, and process improvements to boost executive productivity.

Responsibilities

• Manage executive calendars, meetings, and appointments.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare presentations, reports, meeting agendas, and minutes.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders.
• Screen, prioritize, and respond to emails and correspondence.
• Track action items and follow up on commitments and deadlines.
• Organize leadership meetings, town halls, and special events.
• Support strategic projects and administrative initiatives.
• Maintain records, documentation, and filing systems.
• Assist with budget tracking, vendor coordination, and procurement activities.
• Improve administrative processes to enhance executive productivity.

Job description

Role & responsibilities

• Manage executive calendars, meetings, and appointments.
• Coordinate travel arrangements, itineraries, and expense reports.
• Prepare presentations, reports, meeting agendas, and minutes.
• Handle confidential information with discretion and professionalism.
• Serve as a liaison between executives and internal/external stakeholders.
• Screen, prioritize, and respond to emails and correspondence.
• Track action items and follow up on commitments and deadlines.
• Organize leadership meetings, town halls, and special events.
• Support strategic projects and administrative initiatives.
• Maintain records, documentation, and filing systems.
• Assist with budget tracking, vendor coordination, and procurement activities.
• Improve administrative processes to enhance executive productivity.