EXECUTIVE N - HUMAN RESOURCES

Asian Paints; Rohtak; On-site; INR 350,000 - 600,000; Full time

Job summary

Asian Paints in Rohtak is seeking a professional to manage Time Office, Attendance, Payroll and Employee Life Cycle processes at our plant. You will monitor attendance, update leave, ensure accurate OT and shift data, and coordinate with departments to resolve discrepancies.

You will oversee end-to-end ELC activities, recruitment, training administration, statutory compliance and personnel administration, ensuring timely payroll closure with zero errors and strong MIS reporting.

Responsibilities

• Monitor daily attendance of employees and contract labour
• Update leave records in the Attendance Management System
• Ensure accuracy of attendance, overtime and shift data
• Coordinate with departments for correction of attendance discrepancies
• Prepare monthly Payroll Input Sheet based on attendance, OT, leave and changes
• Verify Salary Register to ensure accuracy before payroll processing
• Prepare and maintain payroll-related MIS and reports
• Ensure zero payroll errors and timely payroll closure
• Handle end-to-end ELC activities including: Induction and joining formalities
• Confirmation process
• Promotions and transfers
• Changes in reporting relationships
• Separation and Full & Final settlement coordination
• Preparation and issuance of relieving letters
• Ensure no delay in ELC events
• Manage end-to-end recruitment process including: Written tests and interviews
• Coordination with hiring managers
• Source candidates through job portals and recruitment consultants
• Handle walk-in interviews at plant level
• Prepare offer letters for selected candidates
• Coordinate medical examination and documentation
• Ensure 100% manning as per approved manpower plan
• Coordinate and manage trainings as per Annual Training Calendar
• Maintain and update training attendance and training records
• Ensure compliance to mandatory and statutory trainings
• Process payments for external trainers
• Ensure 100% compliance to Training Calendar
• File monthly statutory returns within stipulated timelines
• Maintain statutory registers and records as per applicable labour laws
• Manage Contract Labour CLRA compliance in coordination with contractors
• Ensure contractor documentation, licenses, returns and audits
• Ensure zero statutory non-compliance and zero audit observations
• Procure and distribute employee welfare items
• Maintain HR, Quality, Safety and Environment related records
• Support plant HR activities and audits
• Generate and submit monthly HR & statutory MIS reports
• Ensure zero delay in submission of reports

Job description

Description

External Job Description

1 Time Office & Attendance Management

• Monitor daily attendance of employees and contract labour
• Update leave records in the Attendance Management System
• Ensure accuracy of attendance, overtime and shift data
• Coordinate with departments for correction of attendance discrepancies

2 Payroll Management

• Prepare monthly Payroll Input Sheet based on attendance, OT, leave and changes
• Verify Salary Register to ensure accuracy before payroll processing
• Prepare and maintain payroll-related MIS and reports
• Ensure zero payroll errors and timely payroll closure

3 Employee Life Cycle ELC Management

• Handle end-to-end ELC activities including: Induction and joining formalities
• Confirmation process
• Promotions and transfers
• Changes in reporting relationships
• Separation and Full & Final settlement coordination
• Preparation and issuance of relieving letters
• Ensure no delay in ELC events

4 Recruitment & Manpower Management

• Manage end-to-end recruitment process including: Written tests and interviews
• Coordination with hiring managers
• Source candidates through job portals and recruitment consultants
• Handle walk-in interviews at plant level
• Prepare offer letters for selected candidates
• Coordinate medical examination and documentation
• Ensure 100% manning as per approved manpower plan

5 Training Administration

• Coordinate and manage trainings as per Annual Training Calendar
• Maintain and update training attendance and training records
• Ensure compliance to mandatory and statutory trainings
• Process payments for external trainers
• Ensure 100% compliance to Training Calendar

6 Statutory & CLRA Compliances

• File monthly statutory returns within stipulated timelines
• Maintain statutory registers and records as per applicable labour laws
• Manage Contract Labour CLRA compliance in coordination with contractors
• Ensure contractor documentation, licenses, returns and audits
• Ensure zero statutory non-compliance and zero audit observations

7 Personnel Administration

• Procure and distribute employee welfare items
• Maintain HR, Quality, Safety and Environment related records
• Support plant HR activities and audits
• Generate and submit monthly HR & statutory MIS reports
• Ensure zero delay in submission of reports