Sr. Executive

Hamiltonindia; Kamrup Metropolitan; On-site; INR 400,000 - 550,000; Full time

Job summary

Hamiltonindia is seeking an HR Operations professional to oversee contract labour management, onboarding, and HRIS maintenance at the Kamrup Metropolitan plant. You will ensure timely compliance, contractor coordination, and accurate data management.

The role covers payroll basics, statutory adherence under CLRA, and worker relations, with responsibility for KRAs, probation confirmations, and performance appraisals.

Qualifications

• Experience in HR operations and labour compliance.
• Familiarity with statutory requirements and HR policy implementation.
• Ability to coordinate with labour contractors and internal departments.

Responsibilities

• Ensure optimum availability of contractual manpower as per approved manpower.
• Manage contract labour and time office per SOP to ensure smooth operations.
• Update MIS data for contract workers and prepare data bank in coordination with labour contractors.
• Ensure timely billing and payment to contractual workmen.
• Ensure statutory compliances under CLRA and update licenses/certifications.
• Conduct pre-employment induction for contract labour and onboarding.
• Coordinate onboarding documentation, issue appointment letters and joining information.
• Set and monitor KRAs, confirm probation outcomes, and manage annual appraisals.
• Enroll new employees into HRMS and manage HRIS for the plant (contract workers).
• Remit PF/ESI contributions timely and ensure factory and labour act compliances.
• Maintain statutory registers and update HR MIS reports within timelines.
• Handle IR & ER issues, address grievances, and prevent work stoppages.
• Coordinate with external stakeholders and labour contractors to ensure smooth operations.
• Oversee security and administrative controls and look for cost-saving opportunities.

Skills

HR Operations

Employee Relations

Payroll Basics

Compliance Knowledge

Tools

HRMS

Payroll Software

Job description

• Ensure optimum availability of contractual manpower at all point of time as per the approved manpower.
• Smooth error free Contract labour and time office management as per set SOP.
• To update MIS data for contract workers and to prepare data bank of contract workers in coordination with labour contractors for un- interrupted contract labour availability.
• Ensure timely billing and payment to contractual workman.
• Ensure statutory compliances under CLRA.
• Contract labour pre-employment basic and safety induction.
• Ensure to comply as per set HR road map for the unit.

Recruitment

• Responsible for timely hiring of permanent as well as contractual manpower as per set SOP.
• Ensure to comply as per set HR road map for the unit.

On Boarding

• Responsible for imparting detailed HR induction as well as departmental induction to the new employee.
• Ensure executing all the forms and collecting as well as verifying required documentation.
• Ensure rolling out of Appointment letter and joining information
• Intimation to different departments regarding joining of new employee.

Performance Management

• Ensure timely confirmation of employees on completion of probation period.
• Ensure timely KRA setting and completion of annual appraisal.

Employee Service

• Coordinating to enroll new employees into HRMS
• Responsible for managing the HRIS Human Resource Information System for the plant (Contract workers).

Compliance Management

• Ensure timely remittance of PF, ESI contributions both company and contractors.
• All statutory compliances under CLRA.
• Ensure timely updation / renewal of different licenses and certifications.
• All statutory compliance for both unit under Factory act, Labour act, State employment act etc.
• Timely updating all statutory registers under different acts for both Factory and contractors.
• Updating and shearing HR related MIS report within time line .
• Ensure to comply as per set HR road map for the unit.

IR & ER

• Managing the queries / grievances of all the manpower (OR & CL) and addressing within defined timeline.
• Ensure that there is no work stoppage due to worker issues.
• Ensure worker discipline throughout the year.
• Attend to unforeseen situations like accidents (if any).
• Carryout process of disciplinary action as and when needed.
• Liaising with different external stake holders and assisting HRM where required.
• Coordinating with labour contractors as and when required to ensure smooth operations.
• Ensure to comply as per set HR road map for the unit.

Administration & Operations

• Security management for both the unit.
• Coordinating with security vendor to ensure smooth and error free security management for the unit.
• To take service feedback and grievance from all department HOD and address within defined timeline.
• To reduce / control cost in HR and Admin operations.
• Ensure to comply as per set HR road map for the unit.