Executive-Logistics

Ultipro; Navi Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Ultipro in Navi Mumbai is seeking an Executive - Logistics to manage end-to-end import/export activities, ensuring timely material movement and regulatory compliance. You will coordinate with suppliers, freight forwarders, CHAs, and project teams to optimize costs and maintain continuous operations.

The role requires expertise in international logistics, customs documentation, freight management, and shipment tracking to support project execution and operational continuity.

Qualifications

• Graduate in Logistics, Supply Chain, International Business, Engineering, or related field.
• Diploma/Certification in Export Import Management will be an added advantage.
• Minimum 2 to 3 years of experience in Import-Export Logistics.
• Hands-on experience with customs processes, freight forwarding, and CHA coordination.

Responsibilities

• Source and evaluate freight forwarders for air and sea shipments.
• Obtain and compare freight quotations based on shipment weight, urgency, and project schedules.
• Finalize nominations and release freight orders in ERP.
• Coordinate shipment readiness with suppliers and track cargo movement.
• Prepare SIMS/BIS declarations and export documentation.
• Coordinate with CHA for timely customs clearance and issue E-Way Bills.
• Manage cargo insurance declarations and periodic reports.
• Ensure regulatory compliance and audit-ready logistics records.

Skills

Coordination

Stakeholder management

Attention to detail

Problem-solving

Education

Graduate in Logistics, Supply Chain, International Business, Engineering, or related field

Tools

MS Office

ERP Software

Job description

Job Description: JD No.: OSII-14/Material/4/A

Job Title:

Executive - Logistics

Function:

Logistics

Job Holder:

-

Location:

Reports to:

Manager- Materials

-

Level:

M4

Updated:

3 rd September, 2026

Position Summary:

The Logistics Executive will be responsible for coordinating and managing end-to-end import and export logistics activities, ensuring timely movement of materials, compliance with customs and regulatory requirements, cost optimization, and seamless coordination among suppliers, freight forwarders, customs agents, project teams, warehouses, and external stakeholders.

The role requires expertise in international logistics, customs documentation, freight management, regulatory compliance (SIMS, BIS, DGFT, Customs), and shipment tracking to support project execution and operational continuity.

Key Responsibilities:

Import Logistics Management

• Source, evaluate, and develop freight forwarding partners for air and sea shipments.
• Obtain freight quotations based on shipment weight, dimensions, urgency, and project schedules.
• Compare freight quotations based on commercial terms, transit time, ETA, and service performance.
• Finalize freight forwarding nominations and communicate selections to suppliers and stakeholders.
• Create and release freight forwarding Purchase Orders in ERP.

Shipment Coordination

• Coordinate with suppliers for shipment readiness.
• Monitor shipment movement from origin to destination.
• Track cargo status and proactively resolve transportation issues.
• Coordinate with Freight Forwarders, Customs House Agents (CHA), suppliers, and internal stakeholders.

Customs Documentation & Compliance

• Prepare and submit documentation required for Advance Bill of Entry filing.
• Coordinate with Customs House Agents for timely customs clearance.
• Respond to customs queries and support clearance activities.
• Generate and issue E-Way Bills for inbound shipments.
• Approve transportation charges from ports to company facilities.

Regulatory Compliance

• Prepare and submit SIMS declarations within prescribed timelines for applicable products.
• Prepare and submit BIS-related documentation as required by regulations.
• Interpret and verify HSN classification requirements.
• Maintain compliance with Customs, DGFT, BIS, SIMS, and other regulatory authorities.
• Ensure accurate submission of Mill Test Certificate (MTC) information including:
• Chemical properties
• Mechanical properties
• Heat numbers
• Material specifications
• Product certifications
• Avoid compliance delays, penalties, shipment holds, and operational disruptions.

Material Receipt Coordination

• Coordinate with warehouse, stores, and security teams for incoming material receipt.
• Facilitate visual inspection and quantity verification of received cargo.
• Support discrepancy resolution with suppliers and freight partners.

Insurance Administration

• Coordinate cargo insurance declarations and reporting.
• Prepare periodic insurance documentation and reports.

Export Logistics ManagementExport Planning & Coordination

• Coordinate export shipments of finished goods to domestic and international customers.
• Plan logistics activities according to project schedules and customer delivery commitments.
• Arrange transportation from plant to port or airport.

Packaging & Logistics Procurement

• Obtain quotations for export packaging materials.
• Prepare cost comparisons and procurement recommendations.
• Coordinate packaging material procurement and availability.
• Obtain export freight quotations from freight forwarders.
• Evaluate freight proposals based on:
• Cost
• Reliability
• Destination requirements
• Finalize logistics arrangements to meet customer delivery schedules.

Export Documentation

• Prepare and verify export documentation including:
• Packing List
• Certificate of Origin
• Customer-specific documentation
• Coordinate with CHA for timely filing of Shipping Bills.
• Review and approve export documentation checklists.

Customer & Project Coordination

• Compile shipping documents and provide them to project teams and customers.
• Ensure timely document transmission for payment and project milestones.
• Manage Free of Cost (FOC), sample, repair, and non-commercial shipments.
• Coordinate with banks and regulatory authorities for GR Waiver requirements.
• Support special approvals and statutory documentation.

Export Insurance

• Coordinate transit insurance requirements for export consignments.
• Ensure adequate coverage and documentation.

Compliance & Documentation

• Ensure full compliance with import/export regulations and company policies.
• Maintain accurate logistics records and shipment documentation.
• Prepare periodic logistics MIS reports and shipment status updates.
• Maintain audit-ready documentation for customs and statutory compliance.
• Support internal and external audits related to logistics activities.

Key Performance Indicators (KPIs)

• On-time import clearance.
• Customs compliance accuracy.
• SIMS and BIS submission timeliness.
• Reduction in demurrage, detention, and storage charges.
• Documentation accuracy.
• Freight forwarder performance management.
• Customer delivery adherence.

Must have

Qualifications

• Graduate, Logistics, Supply Chain, International Business, Engineering, or related field.
• Diploma/Certification in Export Import Management will be an added advantage.

Experience

• Minimum 2 to 3 years of experience in Import-Export Logistics.
• Experience in project-based manufacturing, engineering, EPC, fabrication, heavy engineering, or industrial sectors preferred.
• Hands-on experience with customs processes, freight forwarding, and CHA coordination.

Behavioral

Customs Clearance Procedures

E-Way Bill Generation

Cargo Insurance Management

Awareness on QMS & ERP

Anticipates and overcomes obstacles.

Knowledge of EXIM procedures

Strong coordination and follow-up skills

Attention to detail

Analytical and commercial acumen

Ability to work under timeline pressure

Problem-solving mindset

Effective communication and stakeholder management

Special Requirements

Proficiency in the use of common software packages including Microsoft Office suite - Word, Excel, Power Point.

Working Knowledge of ERP Software will be an added advantage.