Manager - Logistics

Lyrus Life Science; Bengaluru; Hybrid; INR 900,000 - 1,200,000; Full time

Job summary

Lyrus Life Science in Bengaluru seeks an experienced EXIM & regulatory professional to manage end-to-end import/export of pharmaceutical products, APIs and materials with a focus on DGFT licenses, compliance, and accurate shipping documentation.

You will coordinate with overseas partners, freight forwarders, banks, and regulators to ensure timely shipments and adherence to export controls. Experience with Advance Authorization, EPCG, RoDTEP, HS codes, and ERP systems is essential.

Qualifications

• Strong knowledge of Import/Export and DGFT procedures.
• Hands-on experience with Advance Authorization and EPCG.
• Knowledge of RoDTEP and other export incentive schemes.
• Good understanding of customs clearance and documentation.
• Experience in pharmaceutical/API/raw material import–export operations.
• Knowledge of HS codes, Incoterms, duty structures and international shipping documentation.
• Experience in dealing with CHA, Customs, freight forwarders, DGFT and other government authorities.
• Strong documentation, analytical and follow-up skills.
• MS Excel proficiency; ERP awareness (SAP/Oracle).

Responsibilities

• Manage end-to-end import and export activities for pharmaceutical products, APIs, intermediates, raw materials, packaging materials and related goods.
• Coordinate with overseas suppliers/customers, freight forwarders, shipping lines, airlines, CHA/customs brokers and transporters.
• Ensure timely shipment planning, documentation, customs clearance and delivery.
• Monitor shipment status and resolve clearance or logistics issues.
• Verify commercial invoices, packing lists, Bills of Lading/Airway Bills, Certificates of Origin and other shipping documents.
• Ensure correct HS classification, applicable duties and compliance with import/export requirements.
• Handle DGFT-related activities including Advance Authorization, EPCG, RoDTEP and other export schemes.
• Manage lifecycle of DGFT licenses (application, amendment, utilization, monitoring, export obligation) and closure/redemption.
• Track license validity and Export Obligation to avoid defaults or penalties.
• Prepare and submit applications, declarations, supporting documents to DGFT; coordinate with DGFT authorities.
• Coordinate with Customs/CHA for import/export clearance; review Bills of Entry, Shipping Bills and duty calculations.
• Ensure compliance with DGFT, Customs, CDSCO/DCGI, RBI, GST and other statutory requirements.
• Resolve customs queries, documentation discrepancies and clearance delays.
• Prepare export documentation; coordinate with Finance/banks for LC docs, e-BRC, and export banking requirements.
• Track export proceeds and close documentation; maintain records of shipping documents, licenses, certificates, filings.
• Maintain shipment-wise import/export files and DGFT license records; prepare MIS reports on shipments, clearances, licenses and compliance.
• Ensure documents available for audits; identify gaps and implement corrective actions.
• Collaborate with Procurement, Supply Chain, Finance, Warehouse, Regulatory Affairs, Quality Assurance and Commercial teams; liaise with CHA, freight forwarders and government authorities.

Skills

Import/Export operations

DGFT procedures

Advance Authorization

EPCG

RoDTEP

HS codes & Incoterms

Documentation

MS Excel

ERP (SAP/Oracle)

Stakeholder management

Education

Graduate in Commerce / Science / Pharmacy / Business Administration / International Business / Supply Chain

MBA / Diploma / Certification in EXIM / International Trade / Supply Chain

Tools

SAP/Oracle ERP

Job description

Key Responsibilities

• Manage end-to-end import and export activities for pharmaceutical products, APIs, intermediates, raw materials, packaging materials and other related goods.
• Coordinate with overseas suppliers/customers, freight forwarders, shipping lines, airlines, CHA/customs brokers and transporters.
• Ensure timely shipment planning, documentation, customs clearance and delivery.
• Monitor shipment status and proactively resolve clearance or logistics issues.
• Verify commercial invoices, packing lists, Bills of Lading/Airway Bills, Certificates of Origin and other shipping documents.
• Ensure correct HS classification, applicable duties and compliance with import/export requirements.

2. DGFT & Trade Compliance

• Handle DGFT-related activities including Advance Authorization, EPCG, RoDTEP and other applicable export promotion schemes.
• Manage complete lifecycle of DGFT licenses application, amendment, utilization, monitoring, export obligation fulfillment and closure/redemption.
• Track license validity, quantity/value utilization and Export Obligation to avoid defaults or penalties.
• Prepare and submit applications, declarations, supporting documents and correspondence to DGFT.
• Coordinate with DGFT authorities and consultants for approvals, clarifications and resolution of queries.
• Ensure compliance with the prevailing Foreign Trade Policy, DGFT notifications and applicable regulations.

3. Customs & Regulatory Coordination

• Coordinate with Customs and CHA for import/export clearance.
• Review Bills of Entry, Shipping Bills, duty calculations and customs documentation.
• Coordinate with relevant regulatory authorities for pharma imports/exports wherever applicable.
• Ensure compliance with applicable DGFT, Customs, CDSCO/DCGI, RBI, GST and other statutory requirements.
• Resolve customs queries, assessment issues, documentation discrepancies and clearance delays.

4. Export Documentation & Banking

• Ensure accurate and timely preparation of export documentation.
• Coordinate with Finance/Accounts and banks for LC documentation, payment realization, e-BRC and export-related banking requirements.
• Track export proceeds and ensure timely closure of documentation.
• Maintain complete records of shipping documents, licenses, certificates and statutory filings.

5. Documentation & MIS

• Maintain shipment-wise import/export files and DGFT license records.
• Maintain trackers for Advance Authorization, EPCG, export obligations and license utilization.
• Prepare periodic MIS reports covering import/export shipments, pending clearances, licenses and compliance status.
• Ensure documents are readily available for internal, statutory and regulatory audits.
• Identify documentation gaps and implement corrective actions.

6. Cross-functional Coordination

• Work closely with Procurement, Supply Chain, Finance, Warehouse, Regulatory Affairs, Quality Assurance and Commercial teams.
• Coordinate with overseas vendors/customers regarding shipment schedules and documentation.
• Liaise with external consultants, CHA, freight forwarders and government authorities.
• Support management in identifying opportunities for duty optimization, cost reduction and process improvement.

Required Skills & Competencies

• Strong practical knowledge of Import/Export and DGFT procedures.
• Hands-on experience with Advance Authorization and EPCG.
• Knowledge of RoDTEP and other applicable export incentive schemes.
• Good understanding of Customs clearance and documentation.
• Experience in pharmaceutical/API/raw material import-export operations.
• Knowledge of HS codes, Incoterms, duty structures and international shipping documentation.
• Experience in dealing with CHA, Customs, freight forwarders, DGFT and other government authorities.
• Strong documentation, analytical and follow-up skills.
• Good knowledge of MS Excel and ERP systems such as SAP/Oracle.
• Strong communication and stakeholder-management skills.
• Ability to independently handle multiple shipments and regulatory matters.

Educational Qualification

• Graduate in Commerce / Science / Pharmacy / Business Administration / International Business / Supply Chain or related discipline.
• MBA / Diploma / Certification in EXIM, International Trade or Supply Chain Management will be an added advantage.

Desired Candidate Profile

• 7–10 years of relevant experience, preferably from the Pharmaceutical/API industry.
• Candidates with strong hands-on exposure to Import + Export + DGFT will be preferred.
• Should have independently handled Advance Authorization, EPCG, Export Obligation, Customs clearance and DGFT compliance.
• Should be comfortable coordinating with government authorities, CHA, freight forwarders, banks and internal stakeholders.
• Strong preference for candidates who have worked in a pharmaceutical manufacturing/API/export-oriented organization.

Key Performance Indicators (KPIs)

• Timely customs clearance of import/export shipments.
• 100% accuracy and compliance in EXIM documentation.
• Timely processing, utilization and closure/redemption of DGFT licenses.
• Zero penalties/defaults arising from DGFT or customs non-compliance.
• Timely fulfillment of Export Obligations.
• Timely realization and closure of export documentation/e-BRC.
• Reduction in shipment delays, demurrage and avoidable logistics costs.
• Audit-ready maintenance of all EXIM and DGFT records.Role & responsibilities

Preferred candidate profile