Executive - Billing

Express Global Logistics (EXG); Mumbai; On-site; INR 300,000 - 450,000; Full time

Job summary

Express Global Logistics (EXG) is seeking a Billing Executive to manage end-to-end invoicing, ensure GST compliance and align billing with contracts. The role requires strong Excel skills, ERP experience, and meticulous attention to detail.

You will collaborate with Operations, Customer Service, and Finance to resolve billing issues, monitor unbilled and ready-for-billing jobs, and generate regular billing reports for management.

Qualifications

• Must have knowledge of billing, invoicing, GST and basic accounting concepts.
• Experience with ERP/billing software; knowledge of logistics/EXIM billing is an advantage.
• Proficient in MS Excel with VLOOKUP and XLOOKUP, and basic data analysis.
• Strong attention to detail and accuracy.
• Good communication and coordination skills and ability to manage multiple tasks.

Responsibilities

• Prepare and process customer invoices accurately and within defined timelines.
• Review job files, estimates, costs, revenue, and supporting documents before billing.
• Ensure billing aligns with agreed rates, contracts, and tax requirements.
• Prepare and share draft invoices with customers for approval when required.
• Coordinate with Operations/Customer Service for missing documents and inputs for billing.
• Monitor Ready for Billing, billed, and unbilled jobs and ensure timely billing.
• Coordinate with teams for job closure after billing and ensure all parameters are completed.
• Verify credit notes, supplementary invoices, and billing adjustments before processing.
• Maintain billing MIS and provide regular reports on pending billing and status.
• Identify billing discrepancies and coordinate with relevant teams for resolution.
• Ensure documentation and compliance with billing and accounting processes.
• Support reconciliation of billing data with system and customer records.
• Coordinate with Accounts/Finance and Operations for billing-related issues.

Skills

Billing & invoicing

GST knowledge

MS Excel (VLOOKUP/XLOOKUP)

Attention to detail

Communication & coordination

Tools

ERP/billing software

Excel (advanced)

Job description

Key Responsibilities

• Prepare and process customer invoices accurately and within the defined timelines.
• Review job files, estimates, costs, revenue, and supporting documents before billing.
• Ensure billing is done as per agreed customer rates, contracts, and applicable tax requirements.
• Prepare and share draft invoices with customers for approval wherever required.
• Follow up with Operations/Customer Service teams for missing documents, costs, approvals, and billing inputs.
• Monitor Ready for Billing, billed, and unbilled jobs and ensure timely billing.
• Coordinate with the team for job closure after billing and ensure all required parameters are completed.
• Verify credit notes, supplementary invoices, and billing adjustments before processing.
• Maintain billing MIS and provide regular reports on pending billing, unbilled jobs, and billing status.
• Identify billing discrepancies and coordinate with relevant teams for timely resolution.
• Ensure proper documentation and compliance with company billing and accounting processes.
• Support reconciliation of billing data with the system and customer records.
• Coordinate with Accounts/Finance and Operations teams for billing-related issues.

Required Skills

• Good knowledge of billing, invoicing, GST, and basic accounting concepts.
• Experience with ERP/billing software; knowledge of logistics/EXIM billing will be an advantage.
• Good working knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and basic data analysis.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet strict billing deadlines.
• Ability to identify discrepancies and take ownership of resolving billing issues.

Key Performance Areas

• Timely and accurate billing.
• Reduction of billing errors and unnecessary credit notes.
• Timely clearance of unbilled/Ready for Billing jobs.
• Accurate billing as per agreed rates and customer requirements.
• Timely job closure after billing.
• Proper maintenance of billing MIS and reports.

Required Skills

• Communication skill
• Excel