Billing Executive- Andheri East

Super Scholar; Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

Super Scholar is seeking a meticulous Billing Executive to manage daily billing operations, generate invoices, and ensure GST compliance. The role requires coordinating with sales, warehouse, dispatch, and accounts teams to maintain accurate records and timely invoicing.

The candidate should have 4–6 years of billing experience, a commerce degree, and proficiency in Excel and Tally. This on-site role focuses on accuracy, documentation, and seamless financial processes.

Qualifications

• Graduate in Commerce; B.Com preferred.
• 4-6 years of billing, invoicing, or accounts operations.
• Proficient with GST invoices, HSN codes, e-way bills, and delivery challans.
• Working knowledge of Excel and Google Sheets.
• Experience using billing software such as Tally or equivalents.

Responsibilities

• Daily Billing Operations: Generate invoices accurately and on time; verify customer details, product codes, rates, discounts, and GST before invoicing; cross-check with sales orders and dispatch documents; prepare invoices, challans, e-way bills; record invoices in software and maintain daily billing records.

Skills

Attention to detail

Coordination

Communication

Education

Bachelor's degree in Commerce

Tools

Tally

Excel

Google Sheets

Job description

Billing Executive About the Role

We are looking for a detail-oriented Billing Executive to manage day-to-day billing operations, invoice generation, sales and dispatch documentation, and billing-related reconciliations. The candidate will ensure accurate and timely billing, maintain proper records, and coordinate with the sales, warehouse, dispatch, and accounts teams.

Key Responsibilities 1. Daily Billing Operations

• Generate sales invoices, tax invoices, and other billing documents accurately and on time.
• Verify customer details, product codes, quantities, rates, discounts, and applicable GST before generating invoices.
• Cross-check billing details against approved sales orders and dispatch documents.
• Prepare invoices, delivery challans, e-way bills, and other relevant documents, wherever applicable.
• Ensure all invoices are recorded correctly in the accounting or billing software.
• Maintain daily billing records and update relevant Excel or Google Sheets trackers.
• Coordinate with the warehouse and dispatch teams to ensure timely and accurate billing.

2. Order Verification & Coordination

• Verify sales orders and approved pricing before processing invoices.
• Coordinate with the sales team to resolve discrepancies in rates, discounts, customer details, or order quantities.
• Ensure billing is completed against the correct customer order and dispatch details.
• Follow up on pending orders, dispatch documents, and billing-related queries.
• Coordinate with the accounts team regarding invoice corrections, cancellations, and credit or debit notes, wherever applicable.

3. GST & Documentation Compliance

• Ensure invoices contain correct GST details, HSN codes, tax rates, and other mandatory information.
• Verify customer GSTIN and billing addresses before invoice generation.
• Assist the accounts team with sales register preparation and GST-related reconciliation.
• Maintain proper records of invoices, credit notes, debit notes, delivery challans, and e-way bills.
• Support the accounts team in retrieving billing documents and resolving discrepancies during GST reconciliation or audits.

4. Monthly Responsibilities

• Prepare monthly sales and billing reports.
• Reconcile invoices generated with sales orders and dispatch records.
• Identify pending billing, cancelled invoices, duplicate entries, and billing discrepancies.
• Submit billing data and supporting documents to the accounts team for month-end closing.
• Maintain systematic filing of billing records for audit and reference purposes.

Required Skills & Qualifications

• Education: Graduate in Commerce; B. Com preferred.
• Experience: 4-6 years in billing, invoicing, or accounts operations.
• Software: Working knowledge of Tally or relevant billing software.
• Compliance Knowledge: Understanding of GST invoices, HSN codes, e-way bills, and delivery challans.
• Tools: Proficiency in Microsoft Excel and Google Sheets.
• Core Skills:
  • Strong attention to detail and numerical accuracy.
  • Good coordination and communication skills.
  • Ability to handle billing transactions, maintain records, and meet deadlines.