Executive Assistant To the Managing Director

Vega Moon Technologies; Ghaziabad District; On-site; INR 400,000 - 650,000; Full time

Job summary

Vega Moon Technologies seeks an Executive Assistant to the Managing Director to provide high-level administrative and coordination support. The role involves frequent travel with the MD, managing schedules, handling official communication, and coordinating between factories and the head office.

The candidate will draft emails, reports, and presentations, maintain confidential documents, and support day-to-day operations of the MD's office with professionalism and discretion.

Qualifications

• Graduate in any discipline.
• 1-5 years of experience as Secretary / Executive Assistant / PA to Senior Management.
• Excellent command over spoken and written English (mandatory).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Willingness and flexibility to travel frequently.
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Manage the MD's calendar, meetings, appointments, and daily schedule.
• Draft emails, reports, presentations, and official correspondence.
• Maintain confidential documents and records with professionalism.
• Travel with the MD to Noida, Jewar Factory, and other business locations; arrange travel bookings and hotels.
• Coordinate with internal teams, factories, and external stakeholders; prepare agendas and MoMs.

Skills

English proficiency

MS Office

Travel flexibility

Organizational skills

Education

Graduate in any discipline

Tools

MS Office

Job description

Job Summary

One of our company client is seeking a smart, organized, and professional Executive Assistant to the Managing Director to provide high-level administrative and coordination support. The role involves frequent travel with the MD, managing schedules, handling official communication, and coordinating between factories and the head office.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and daily schedule
• Draft emails, reports, presentations, and official correspondence
• Maintain confidential documents and records with professionalism
• Travel with the MD to Noida, Jewar Factory, and other business locations
• Handle travel bookings, hotel arrangements, and meeting coordination
• Coordinate with internal teams, factories, and external stakeholders
• Prepare meeting agendas, Minutes of Meetings (MoM), and follow-ups
• Assist in preparing MIS reports and business presentations
• Ensure smooth day-to-day coordination and operational support for the MD's office

Required Skills Qualifications

• Graduate in any discipline
• 1-5 years of experience as Secretary / Executive Assistant / PA to Senior Management
• Excellent command over spoken and written English (mandatory)
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Willingness and flexibility to travel frequently
• Strong organizational, multitasking, and time-management skills

Key Attributes

• Professional, confident, and well-presented
• Proactive, dependable, and detail-oriented
• Flexible with working hours and travel requirements

Location: Delhi

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.