Executive Assistant

Opus Global Services India Pvt. Ltd.; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Opus Global Services India Pvt. Ltd. in Gurgaon is seeking an Executive Assistant to support the Chief Executive Officer in managing the CEO’s calendar and coordinating meetings.

The role requires meticulous organization, proactive communication, and the ability to handle sensitive information with discretion. The successful candidate will coordinate domestic and international travel, prepare meeting materials, and act as a liaison between the CEO and internal teams and external stakeholders,

Qualifications

• 2–3 years of experience as an Executive Assistant or similar role.
• Proven calendar and schedule management experience.
• Experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• High discretion and ability to handle confidential information.

Responsibilities

• Manage the CEO's calendar, meetings, calls, and daily schedule.
• Coordinate internal and external meetings with stakeholders.
• Arrange domestic and international travel and itineraries.
• Prepare presentations and meeting materials as needed.
• Maintain confidentiality and act as a liaison between the CEO and teams.
• Follow up on commitments and deadlines to ensure timely closure.
• Handle ad-hoc administrative tasks and anticipation of needs.

Skills

Calendar management

Meeting coordination

Travel arrangements

Verbal and written communication

Discretion and confidentiality

MS Office

Google Workspace

Virtual meeting platforms

Independence

Support to C-suite

Tools

MS Office

Google Workspace

Video conferencing tools

Job description

We are hiring on behalf of one of our clients for this position.

Experience: 2-3 Years

About the Role

We are hiring for an Executive Assistant to support the Chief Executive Officer of a growing organization in Gurgaon. The role will involve managing the CEO’s calendar, coordinating internal and external meetings, handling domestic and international travel, and ensuring smooth day-to-day scheduling.

The ideal candidate should be highly organized, proactive, and dependable, with excellent communication and attention to detail. The ability to anticipate requirements, manage multiple priorities, and take ownership with minimal supervision is essential.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, calls, and daily schedule.
• Coordinate internal and external meetings with clients, partners, leadership teams, and other stakeholders.
• Ensure all meeting details, agendas, participants, locations, links, and relevant documents are coordinated in advance.
• Manage end-to-end domestic and international travel arrangements for the CEO, including flights, hotels, ground transportation, visas, travel insurance, and itineraries.
• Prepare detailed travel itineraries and ensure all travel-related requirements are arranged well in advance.
• Coordinate changes, cancellations, delays, and last-minute travel requirements efficiently.
• Maintain confidentiality of sensitive business and personal information handled on behalf of the CEO.
• Act as a point of coordination between the CEO and internal teams, clients, vendors, and external stakeholders.
• Follow up on meetings, commitments, action items, and important deadlines to ensure timely closure.
• Support preparation and coordination of presentations, meeting documents, reports, and other materials as required.
• Manage day-to-day administrative requirements and ad-hoc tasks for the CEO.
• Anticipate the CEO's requirements and proactively resolve scheduling, travel, and coordination issues.

Desired Candidate Profile

• 2–3 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Strong experience in calendar management and meeting coordination.
• Practical experience handling domestic and international travel arrangements.
• Excellent verbal and written communication skills.
• Highly organised with exceptional attention to detail.
• Proactive, energetic, and solution-oriented approach to work.
• Ability to multitask, prioritise, and manage changing requirements in a fast-paced environment.
• Strong interpersonal skills and confidence interacting with senior executives and external stakeholders.
• High level of discretion, professionalism, and confidentiality.
• Strong proficiency in MS Office, Google Workspace, calendar management tools, and virtual meeting platforms.
• Ability to work independently and take ownership of responsibilities