Executive Assistant to the Director

Biopatrika; Bengaluru; In loco; INR 700.000 - 900.000; Tempo pieno

Descrizione del lavoro

Clegvergene Biocorp Pvt. Ltd. in Bengaluru, India, is seeking a proactive Executive Assistant to support the Director with scheduling, communications, and confidential business tasks. This full-time role involves coordinating travel, meetings, and interdepartmental work across sales, finance, and operations.

The candidate should have 2–5 years of EA experience, strong English communication, and excellent organisational skills to manage multiple priorities independently.

Competenze

• Bachelor’s degree in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Excellent written and spoken English.
• Strong organisational, communication, and follow-up skills.
• Proficiency in Microsoft Office, Excel, PowerPoint, email, and calendar management.
• Ability to manage multiple priorities and work independently.

Mansioni

• Calendar and Meeting Management: Manage the Director’s calendar, appointments, meetings, and travel schedules. Prepare meeting agendas, maintain minutes. Send timely reminders and ensure follow-ups are completed.
• Email and Communication Management: Draft, review, and coordinate professional emails and business correspondence. Follow up with clients, vendors, and internal teams on pending matters. Manage incoming communications and prioritise urgent requests.
• Business Coordination: Coordinate with sales, laboratory, finance, operations, and project management teams. Track important deliverables, pending invoices, payments, quotations, and client commitments. Assist with business proposals, presentations, reports, and documentation.
• Travel and Logistics: Coordinate domestic and international travel, flight bookings, accommodation, and meeting itineraries. Arrange appointments and meetings with universities, research institutions, and corporate clients. Manage travel documentation and expense records.

Conoscenze

Calendar management

Email management

Communication

Organisation

Independent worker

Microsoft Office

Formazione

Bachelor’s degree

Strumenti

Microsoft Office Suite

Excel

PowerPoint

Descrizione del lavoro

Executive Assistant to the Director Company: Clevergene Biocorp Pvt. Ltd. Location: Bangalore, India Employment Type: Full-time Experience: 2–5 years preferred Reporting to: Director / CEO

About the Role

We are seeking a proactive, organised Executive Assistant to support the Director with scheduling, communication, coordination, follow-ups, and confidential business tasks.

Key Responsibilities

1. Calendar and Meeting Management Manage the Director’s calendar, appointments, meetings, and travel schedules. Prepare meeting agendas, maintain minutes. Send timely reminders and ensure follow-ups are completed.
2. Email and Communication Management Draft, review, and coordinate professional emails and business correspondence. Follow up with clients, vendors, and internal teams on pending matters. Manage incoming communications and prioritise urgent requests.
3. Business Coordination Coordinate with sales, laboratory, finance, operations, and project management teams. Track important deliverables, pending invoices, payments, quotations, and client commitments. Assist with business proposals, presentations, reports, and documentation.
4. Travel and Logistics Coordinate domestic and international travel, flight bookings, accommodation, and meeting itineraries. Arrange appointments and meetings with universities, research institutions, and corporate clients. Manage travel documentation and expense records.

Required Skills and Qualifications

• Bachelor’s degree in any discipline.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Excellent written and spoken English.
• Strong organisational, communication, and follow-up skills.
• Proficiency in Microsoft Office, Excel, PowerPoint, email, and calendar management.
• Ability to manage multiple priorities and work independently.

Competitive salary based on experience and suitability.

Joining: Immediate joiners or candidates with a short notice period preferred.