Executive Assistant To Director

Medikon India Pvt Ltd; New Delhi; Presencial; INR 800.000 - 1.200.000; Tempo integral

Resumo da vaga

Medikon India Pvt Ltd in Delhi seeks an Executive Assistant to Director to support the Director with calendar management, travel arrangements, and confidential administrative duties. The role requires discretion, excellent communication, and strong MS Office proficiency.

Candidate should have 3+ years in an EA/PA role, preferably in healthcare or pharmaceuticals, with experience handling sensitive information and coordinating with cross-functional teams.

Qualificações

• Bachelor's Degree (Min) or Graduate in any discipline.
• Min 3+ years of experience in an Executive Assistant/PA role.
• Healthcare/Pharma experience preferred.
• Proficiency in MS Office; SAP/ERP a plus.

Responsabilidades

• Manage Director's calendar, meetings, and travel with accuracy.
• Primary point of contact between Director and internal/external stakeholders.
• Coordinate meetings with agendas, pre-reads, minutes and action tracking.
• Handle backend admin: filing, documentation, expenses, vendor coordination.
• Draft, review, and manage correspondence, presentations and reports for the Director.
• Coordinate cross-functionally with Sales, Marketing, Finance, HR and Operations.

Conhecimentos

MS Office

Calendar Management

Executive Support

Formação

Bachelor's Degree

Ferramentas

SAP

ERP

Descrição da vaga

Job Title: Executive Assistant to Director

Reporting to: Director

Job Location / Base Location: Delhi

Education Level: Bachelor's Degree (Min) or Graduate in any discipline

Exp Required: Min 3+ years of experience in an Executive Assistant / PA role

Preferred Industry: Healthcare / Pharmaceutical

Language Known: English (Fluent) & Hindi

Others: Candidate should have prior experience supporting C-suite or Director-level executives, preferably in the healthcare industry. Must possess excellent organisational, communication and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with SAP or ERP systems is a plus. High level of discretion and confidentiality is essential.

Roles and Responsibilities-

• Manage and maintain the Director's calendar, scheduling meetings, appointments and travel arrangements with accuracy and foresight.
• Act as the primary point of contact between the Director and internal/external stakeholders, ensuring seamless communication and timely follow-ups.
• Coordinate and organise meetings including preparing agendas, collating pre-read materials, taking minutes and tracking action items to closure.
• Handle all backend administrative support such as filing, documentation, expense reports, purchase requisitions and vendor coordination.
• Draft, review and manage correspondence, presentations, reports and other business documents on behalf of the Director.
• Coordinate cross-functionally with departments such as Sales, Marketing, Finance, HR and Operations to ensure smooth execution of the Director's priorities.
• Manage confidential information with the highest degree of discretion and professionalism.
• Assist in preparing MIS reports, dashboards and business review presentations as required by the Director.
• Plan and coordinate domestic and international travel including flights, hotels, visas and itineraries.
• Support the Director in tracking key projects, deadlines and deliverables, and proactively flag any risks or delays.
• Handle ad-hoc tasks and special projects as assigned by the Director.

Key Competencies-

• Exceptional organisational and time-management skills with the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• Proactive problem-solver with a can-do attitude and high attention to detail.
• Ability to work independently with minimal supervision while maintaining alignment with the Director's goals.
• Professional demeanour with strong interpersonal skills and stakeholder management ability.
• Comfortable working in a fast-paced healthcare environment and adapting to changing priorities.