Executive Assistant

Futures And Careers; Thane; On-site; INR 400,000 - 600,000; Full time

Job summary

A recruitment firm in Maharashtra seeks an Executive Assistant to provide top-tier assistance for high-level executives. Responsibilities include managing schedules, coordinating meetings, and drafting documents. Candidates must have a Bachelor's degree, be proficient in Microsoft Office, and possess strong communication skills in English and Hindi. This is a full-time position.

Qualifications

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities and administrative coordination.
• Excellent verbal and written communication skills in English and Hindi.

Responsibilities

• Aid executive in preparing for meetings.
• Respond to emails and document requests on behalf of the Director.
• Draft slides, meeting notes, and documents for Director.
• Manage the Director's daily schedule and appointments.
• Organize meetings and ensure action items are completed.

Skills

Excellent verbal and written communication skills

Proficient in Microsoft Office suite

Ability to manage multiple priorities

Well-organized and detail-oriented

Strong follow-up skills

Education

Bachelor's degree or equivalent experience

Job description

Direct message the job poster from Futures And Careers

Overview

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of Director
• Draft slides, meeting notes and documents for Director
• Manage the Director's daily schedule, appointments, and travel logistics
• Coordinate meetings and ensure timely follow-ups on pending items
• Organize meetings, prepare agendas, take minutes, and ensure action items are completed
• Plan and coordinate any company events or external meetings involving the Director
• Liaise with internal departments and external clients to ensure smooth business operations
• Proactively manage and organize the Director’s calendar, ensuring all appointments, meetings, and events are accurately scheduled

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Excellent verbal and written communication skills in English and Hindi
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Details

• Seniority level: Executive
• Employment type: Full-time
• Job function: Administrative, Management, and Training
• Industries: Manufacturing, Fire Protection, and Industrial Machinery Manufacturing

Note: This posting excludes boilerplate or site-specific notices. EEO statements and other required disclosures remain as applicable.