Executive Assistant To Managing Director

Medikon India Pvt Ltd; New Delhi; Presencial; INR 600.000 - 1.000.000; Tempo integral

Resumo da vaga

Medikon India Pvt Ltd in Delhi (Kailash Colony) is seeking an Executive Assistant to the Director (Sales). The role focuses on calendar management, travel planning, and professional liaison with internal and external stakeholders.

You will draft reports and presentations, handle confidential information, coordinate cross-functional activities with Sales, Marketing, Finance, HR and Operations, and support MIS dashboards for the Director. Fluent English and Hindi are essential.

Qualificações

• 3+ years of EA/PA experience supporting C-suite or director-level executives.
• Healthcare industry experience preferred.
• Excellent organisational and communication skills.
• MS Office proficiency; SAP/ERP experience is a plus.

Responsabilidades

• Manage and maintain the Director's calendar with accuracy.
• Coordinate travel including flights, hotels, visas as needed.
• Serve as primary liaison with internal and external stakeholders.
• Prepare agendas, minutes, and post-meeting follow-ups.
• Handle administrative tasks: filing, documentation, expenses, vendor coordination.
• Draft and review documents, reports, and presentations.
• Collaborate with Sales, Marketing, Finance, HR and Operations.
• Maintain confidentiality and discretion at all times.
• Assist in MIS reports and dashboards.
• Support strategic projects and ad-hoc tasks for the Director.

Conhecimentos

Calendar management

Stakeholder management

Travel arrangement

Communication skills

Multi-tasking

Discretion and confidentiality

Formação

Master's degree or Graduate in any discipline

Ferramentas

MS Office

SAP/ERP

Descrição da vaga

JOB DESCRIPTION

Job Title : Executive Assistant to Director

Reporting to Director (Sales)

Job Location / Base Location Delhi (Kailash Colony)

Education Level Master's Degree (Min) or Graduate in any discipline

Exp Required Min 3+ years of experience in an Executive Assistant / PA role

Preferred Industry Healthcare / Pharmaceutical

Language Known English (Fluent) & Hindi

Others Candidate should have prior experience supporting C-suite or Director-level executives, preferably in the healthcare industry. Must possess excellent organisational, communication and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with SAP or ERP systems is a plus. High level of discretion and confidentiality is essential.

Roles and Responsibilities

• Manage and maintain the Director's calendar, scheduling meetings, appointments and travel arrangements with accuracy and foresight.
• Act as the primary point of contact between the Director and internal/external stakeholders, ensuring seamless communication and timely follow-ups.
• Coordinate and organise meetings including preparing agendas, collating pre-read materials, taking minutes and tracking action items to closure.
• Handle all backend administrative support such as filing, documentation, expense reports, purchase requisitions and vendor coordination.
• Draft, review and manage correspondence, presentations, reports and other business documents on behalf of the Director.
• Coordinate cross-functionally with departments such as Sales, Marketing, Finance, HR and Operations to ensure smooth execution of the Director's priorities.
• Manage confidential information with the highest degree of discretion and professionalism.
• Assist in preparing MIS reports, dashboards and business review presentations as required by the Director.
• Plan and coordinate domestic and international travel including flights, hotels, visas and itineraries.
• Support the Director in tracking key projects, deadlines and deliverables, and proactively flag any risks or delays.
• Handle ad-hoc tasks and special projects as assigned by the Director.

Key Competencies

• Exceptional organisational and time-management skills with the ability to prioritise competing demands.
• Strong written and verbal communication skills.
• Proactive problem-solver with a can-do attitude and high attention to detail.
• Ability to work independently with minimal supervision while maintaining alignment with the Director's goals.
• Professional demeanour with strong interpersonal skills and stakeholder management ability.
• Comfortable working in a fast-paced healthcare environment and adapting to changing priorities.