Executive Assistant/Admin

CoRover ️ P. Limited; Bengaluru; On-site; INR 300,000 - 600,000; Full time

Job summary

CoRover ️ P. Limited is looking for an Executive/Administrative Assistant to support the Director with calendar management, email correspondence, and travel planning in Bengaluru. The role requires strong communication, organization, and discretion in a fast-paced AI company environment.

Freshers or candidates with up to 1 year of experience are encouraged to apply. You will work closely with multiple departments, prepare agendas, minutes, MIS reports, and business documents, while maintaining

Qualifications

• Master's degree in Management or related field.
• Freshers or candidates with up to 1 year of experience encouraged to apply.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Good interpersonal and coordination skills.
• High level of professionalism, integrity, and confidentiality.
• Strong problem-solving and time-management skills.
• Ability to work in a fast-paced and dynamic environment.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Familiarity with scheduling/productivity tools and online collaboration platforms.

Responsibilities

• Manage the Director's calendar, meetings, and daily schedules.
• Coordinate internal and external meetings, agendas, presentations, and minutes.
• Handle professional email correspondence and follow-ups for the Director.
• Coordinate with internal departments to ensure timely task execution.
• Arrange travel bookings, accommodation, transportation, and itineraries.
• Maintain confidential documents, reports, and records.
• Track action items and ensure timely completion by stakeholders.
• Assist in MIS reports, presentations, and business documents.
• Organize leadership meetings, client visits, and official engagements.
• Handle vendor coordination, procurement requests, and inventory management.
• Support day-to-day operational and administrative activities for the Director.

Skills

Communication

Organizational skills

Multitasking

Interpersonal skills

Professionalism & discretion

Time management

Documentation

Typing

Microsoft Teams/Zoom/Meet

Scheduling tools

Education

Master's degree in Management

Tools

Microsoft Office Suite

Google Workspace

Scheduling tools

Online collaboration platforms (MS Teams, Zoom, Google Meet)

Job description

Everything you need to know about this role — responsibilities and the skills we value.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and daily schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting minutes.
• Handle professional email correspondence and follow-ups on behalf of the Director.
• Coordinate with various internal departments to ensure timely execution of assigned tasks.
• Arrange travel bookings, accommodation, transportation, and prepare travel itineraries.
• Maintain confidential documents, reports, presentations, and official records.
• Track action items and ensure timely completion by concerned stakeholders.
• Assist in preparing MIS reports, presentations, meeting notes, and business documents.
• Organize company events, leadership meetings, client visits, and official engagements.
• Handle office administration tasks, vendor coordination, procurement requests, and inventory management.
• Maintain proper documentation and filing of important business records.
• Support the Director in day-to-day operational and administrative activities.
• Perform internet research and compile relevant information whenever required.
• Ensure smooth communication between the Director and internal/external stakeholders.
• Manage confidential information with the highest level of professionalism and discretion.

Required Skills & Qualifications

• Master's degree in Management, or any relevant discipline.
• Freshers or candidates with up to 1 year of experience are encouraged to apply.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Good interpersonal and coordination skills.
• High level of professionalism, integrity, and confidentiality.
• Strong problem-solving and time-management skills.
• Ability to work in a fast-paced and dynamic environment. Technical Skills:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with Google Workspace (Docs, Sheets, Slides, Calendar).
• Basic knowledge of scheduling and productivity tools.
• Comfortable working with online collaboration platforms such as Microsoft Teams, Zoom, or Google Meet.
• Good typing and documentation skills.

Preferred Skills

• Excellent presentation and documentation abilities.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks effectively.
• Professional email etiquette and business communication.
• Positive attitude with a willingness to learn.
• Self-motivated, dependable, and proactive approach towards work.

What You'll Gain

• Opportunity to work directly with the company's leadership.
• Exposure to strategic decision-making and business operations.
• Fast-paced learning environment in one of India's leading AI companies.
• Hands-on experience in executive management and corporate administration.
• Career growth opportunities in Executive Operations, Administration, HR, Program Management, or Business Operations.

We'll get back to you within 3–5 business days.