Executive Assistant

Caratlane; Chennai; On-site; INR 1,100,000 - 1,500,000; Full time

Job summary

CaratLane seeks an exceptionally organized Executive Assistant to provide high-level administrative and strategic support to the executive leadership team. You will manage calendars, coordinate travel, prepare presentations, and safeguard the executive's time in a fast-paced environment.

The role requires 3+ years supporting C-suite, excellent English and Tamil, discreet handling of confidential data, and proficiency with Google Workspace and MS Office.

Qualifications

• 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite or senior executives in a fast-paced corporate environment.
• Advanced proficiency in Google Workspace and Microsoft Office Suite; familiarity with GenAI productivity tools.
• Fluency in English and Tamil; Hindi a strong plus.
• High level of discretion and ability to handle confidential information.

Responsibilities

• Design and optimize complex executive calendars, prioritizing critical meetings and protecting strategic focus blocks.
• Manage incoming emails, calls, and correspondence; draft professional communications, presentations, and reports.
• Coordinate domestic and international travel itineraries, including flights, lodging, and visas.
• Organize leadership summits, board meetings, and company events with agenda prep and minute-taking.
• Track action items, follow up on deliverables across departments, and assist strategic initiatives.
• Manage expense reporting, invoices, filing, and secure documentation.

Skills

Calendar management

Travel coordination

Communication

Problem solving

Discretion

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office Suite

GenAI productivity tools

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to our executive leadership team. In this role, you will act as a trusted partner managing day-to-day operations, streamlining communications, and protecting the executive's time. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment, and maintains strict confidentiality at all times.

Key Responsibilities

• Calendar Management: Design and optimize complex schedules, prioritizing critical meetings, resolving calendar conflicts, and protecting strategic focus blocks.
• Communication Link: Manage incoming emails, calls, and correspondence; draft professional communications, presentations, and reports on behalf of the executive.
• Travel Logistics: Coordinate comprehensive domestic and international travel itineraries, including flights, lodging, ground transportation, and necessary visas.
• Meeting & Event Coordination: Organize leadership summits, board meetings, and company eventsincluding agenda preparation, taking detailed minutes, and handling tech setups.
• Project Support: Track key action items, follow up on deliverables across departments, and assist with special strategic initiatives.
• Expense & Administrative Oversight: Manage expense reporting, process invoices, file documentation, and maintain sensitive records securely.

Required Qualifications

• Experience: 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite or senior executives in a fast-paced corporate environment.
• Technical Skills: Advanced proficiency in Google Workspace and Microsoft Office Suite, alongside practical familiarity with modern GenAI productivity tools.
• Communication: Exceptional written and verbal communication skills with a polished, professional demeanor. Fluency in English and Tamil; spoken Hindi is a strong plus.
• Problem-Solving: Proven ability to anticipate needs, resolve complex logistical challenges independently, and manage shifting priorities with agility.
• Discretion: Uncompromising integrity and demonstrated experience handling highly sensitive corporate, operational, and financial data with absolute confidentiality.

Preferred Qualifications

• Candidates must hold a Bachelor’s degree in Business Administration or a related field. Equivalent degrees in areas such as Marketing, Management, or International Business are highly welcome, provided they demonstrate a comparable depth of analytical and commercial expertise.