Executive Assistant to Director – Mumbai

SyncUp; Mumbai; Sur place; INR 1 200 000 - 1 800 000; Plein temps

Résumé du poste

SyncUp is seeking an experienced Executive Assistant to partner closely with the Director in Mumbai. The role combines calendar leadership, strategic coordination, and confidential support across teams and geographies.

You will manage complex schedules, prepare for meetings, and transform inputs into influential reports and summaries, while leveraging AI tools to enhance efficiency and insights. A discrete, proactive professional with 5 years of experience is a strong fit.

Qualifications

• Bachelor’s degree in any discipline; MBA or professional certification is a plus.
• 5 years in executive support—ideally as an EA/PA to a Director, CXO, Founder, or senior leadership.
• Experience in dynamic, growth-oriented organisations (startups, scale-ups, or multinational corporates).

Responsabilités

• Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.
• Proactively prepare for meetings: draft agendas, assemble background materials, and anticipate questions.
• Track action items post-meeting and ensure follow-through across teams.
• Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.
• Build strong relationships across departments to keep projects moving and decisions aligned.
• Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders.
• Transform raw inputs into compelling reports, presentations, and management summaries.
• Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.
• Support business reviews, strategy sessions, and investor communications with polished deliverables.
• Craft clear, confident, and tone-appropriate messages—whether internal, external, or executive-facing.
• Handle confidential matters with integrity, judgment, and unwavering discretion.
• Plan complex domestic and international itineraries—accounting for time zones, preferences, and last-minute changes.
• Help bring key meetings, offsites, and leadership events to life, from logistics to post-event summaries.
• Treat sensitive data—financial, HR, strategic—with the highest level of professionalism and security.
• Use AI tools to accelerate research, drafting, analysis, and task automation.
• Continuously explore smarter ways to work—testing new tech, refining workflows, and sharing best practices.

Connaissances

Organisational agility

Polished communicator

Proactive problem-solver

Ambiguity tolerance

Tech-savvy

Discretion

Formation

Bachelor’s degree

MBA or professional certification

Outils

ChatGPT

Claude

Gemini

Description du poste

Executive Assistant to the Director

Location: Mumbai | Experience: 5 years | Full-time | Management / Executive Office

About the Role

We’re seeking a dynamic and resourceful Executive Assistant to partner closely with our Director—someone who thrives in fast-paced environments, anticipates needs before they arise, and turns complexity into clarity. You’ll be more than a coordinator: you’ll be a trusted extension of leadership, helping shape priorities, streamline workflows, and ensure seamless execution across teams and geographies.

In this high-impact role, you’ll manage a demanding schedule, lead cross-functional coordination, safeguard sensitive information, and harness technology—including AI—to elevate efficiency and insight. If you’re detail-oriented, discreet, and energised by supporting strategic leadership, this could be the perfect next step for you.

What You’ll Do

• Executive & Calendar Leadership

• Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.

• Proactively prepare for meetings: draft agendas, assemble background materials, and anticipate questions.

• Track action items post-meeting and ensure follow-through across teams.

• Strategic Follow-Up & Collaboration

• Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.

• Build strong relationships across departments to keep projects moving and decisions aligned.

• Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders.

• Insightful Documentation & Reporting

• Transform raw inputs into compelling reports, presentations, and management summaries.

• Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.

• Support business reviews, strategy sessions, and investor communications with polished deliverables.

• Professional & Discreet Communication

• Craft clear, confident, and tone-appropriate messages—whether internal, external, or executive-facing.

• Handle confidential matters with integrity, judgment, and unwavering discretion.

• Seamless Travel & Event Execution

• Plan complex domestic and international itineraries—accounting for time zones, preferences, and last-minute changes.

• Help bring key meetings, offsites, and leadership events to life, from logistics to post-event summaries.

• Confidentiality as a Core Value

• Treat sensitive data—financial, HR, strategic—with the highest level of professionalism and security.

• Embracing Innovation & AI

• Use AI tools (e.g., ChatGPT, Claude, Gemini) to accelerate research, drafting, analysis, and task automation.

• Continuously explore smarter ways to work—testing new tech, refining workflows, and sharing best practices.

What Makes You a Great Fit

• Exceptional organisational agility—you juggle multiple priorities without dropping a beat.
• Polished communicator (written & verbal) with an eye for nuance and tone.
• Proactive problem-solver who spots gaps and offers solutions before asked.
• Comfortable working with ambiguity and adapting quickly to shifting demands.
• Tech-savvy and curious—excited to leverage AI, collaboration tools, and productivity platforms.
• Discreet, diplomatic, and deeply reliable.

Qualifications & Experience

• Bachelor’s degree in any discipline; MBA or professional certification is a plus.
• 5 years in executive support—ideally as an EA/PA to a Director, CXO, Founder, or senior leadership.
• Experience in dynamic, growth-oriented organisations (startups, scale-ups, or multinational corporates).