Executive Secretary

Indigrators; Chennai District; On-site; INR 450,000 - 650,000; Full time

Job summary

Indigrators is seeking an organized and proactive Executive Secretary to support the Managing Director. The role emphasizes calendar management, travel coordination, and handling confidential communications with professionalism.

The ideal candidate will have 4–6 years of relevant experience, strong communication skills, and the ability to multitask across multiple stakeholders. Immediate joiners are preferred. Travel to Hyderabad and Bengaluru may be required.

Qualifications

• Graduate in any discipline.
• 4 - 6 years of experience as an Executive Secretary or similar role.
• Excellent communication, interpersonal, and stakeholder management skills.
• Proficient in MS Office: Word, Excel, PowerPoint, and Outlook.
• Well-organized, proactive, disciplined, and capable of multitasking.
• Willingness to travel to Hyderabad and Bengaluru as required.
• Immediate joiners will be preferred.

Responsibilities

• Manage the MD's calendar, meetings, appointments, and business schedules.
• Coordinate travel arrangements, accommodation, logistics, and detailed itineraries.
• Prepare meeting minutes, presentations, reports, agenda notes, and business documents.
• Handle emails, calls, correspondence, and communication on behalf of the MD.
• Coordinate with internal teams, departments, vendors, and external stakeholders.
• Track follow-ups, action items, and ensure timely closure of pending tasks.
• Maintain confidentiality of sensitive business information, documents, and communication.
• Provide day-to-day administrative, executive, and operational support to the MD.

Skills

Executive Support

Calendar Management

Travel Coordination

Stakeholder Management

Communication

Multitasking

Independent Working

Education

Bachelor's degree

Tools

MS Office

Job description

We are looking for a highly organized, proactive, and professional Executive Secretary to the Managing Director to provide comprehensive executive and administrative support. The role will ensure smooth calendar management, business communication, travel coordination, documentation, follow-ups, and day-to-day support to the MD.

The ideal candidate should be presentable, energetic, detail-oriented, and capable of managing confidential information with professionalism and discretion.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and business schedules.
• Coordinate travel arrangements, accommodation, logistics, and detailed itineraries.
• Prepare meeting minutes, presentations, reports, agenda notes, and business documents.
• Handle emails, calls, correspondence, and communication on behalf of the MD.
• Coordinate with internal teams, departments, vendors, and external stakeholders.
• Track follow-ups, action items, and ensure timely closure of pending tasks.
• Maintain confidentiality of sensitive business information, documents, and communication.
• Provide day-to-day administrative, executive, and operational support to the MD.

Desired Profile

• Graduate in any discipline.
• 4 - 6 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role.
• Excellent communication, interpersonal, and stakeholder management skills.
• Good knowledge of MS Office: Word, Excel, PowerPoint, and Outlook.
• Well-organized, proactive, disciplined, and capable of multitasking.
• Ability to prioritize tasks and work independently with minimal supervision.
• Willingness to travel to Hyderabad and Bengaluru as required.
• Young, energetic, presentable, and professional in approach.
• Immediate joiners will be preferred.

Key Skills

Executive Assistance, Calendar Management, Travel Coordination, Meeting Coordination, Minutes of Meeting, Email Management, Stakeholder Coordination, Administrative Support, Business Communication, MS Office, Presentation Preparation, Follow-up Management, Confidentiality, Time Management.

Why This Role?

This role provides direct exposure to the Managing Director and senior leadership, with an opportunity to support key business priorities, coordination, communication, and executive decision-making in a dynamic professional environment.