Executive Assistant / Coordinator

Prattwhitney; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Prattwhitney in Bengaluru, India, seeks an Executive Assistant to the MD to provide comprehensive administrative support, ensuring smooth operations and efficient communication within the organization. The position is onsite, with responsibilities spanning calendar management, travel planning, document preparation, and event coordination.

The role requires a proven background as an EA/Secretary, strong MS Office skills, exceptional organization, and a proactive, confidential approach to

Qualifications

• Proven experience as an Executive Assistant, Secretary, or similar role, preferably supporting senior executives.

Responsibilities

• Manage calendars, schedule appointments, and arrange meetings for the Executive Director & MD.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, transportation, and process expense reports.
• Prepare and edit correspondence, presentations, and reports as required.
• Act as the primary point of contact for internal and external stakeholders, including visitors.
• Maintain filing systems, both electronic and physical, ensuring efficient organization and easy retrieval of documents.
• Assist in preparing agendas and taking minutes during meetings, and follow‑up on action items.
• Handle confidential information with discretion and always maintain confidentiality.
• Organize company events, conferences, and seminars, including logistics, catering, and materials preparation.
• Collaborate with other administrative staff to ensure seamless operations and support across departments.
• Support the admin manager in keeping accurate stock of office supplies and placing timely orders whenever needed.
• Coordinate with manager and procurement team for purchase requests.
• Support staffing team when required for interview scheduling and aid office administration activities.

Skills

Microsoft Office proficiency

Organizational skills

Time management

Interpersonal skills

Discretion & confidentiality

Attention to detail

Independent working

Team collaboration

Communication skills

Education

Bachelor’s degree in business administration/secretarial

AA/AS degree with 8+ years experience

10+ years of relevant work experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Executive Assistant to MD

Provide comprehensive administrative support to the MD’s office, ensuring smooth operations and efficient communication within the organization.

Position Type: Onsite – Employees primarily work onsite.

Responsibilities

• Manage calendars, schedule appointments, and arrange meetings for the Executive Director & MD.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, transportation, and process expense reports.
• Prepare and edit correspondence, presentations, and reports as required.
• Act as the primary point of contact for internal and external stakeholders, including visitors.
• Maintain filing systems, both electronic and physical, ensuring efficient organization and easy retrieval of documents.
• Assist in preparing agendas and taking minutes during meetings, and follow‑up on action items.
• Handle confidential information with discretion and always maintain confidentiality.
• Organize company events, conferences, and seminars, including logistics, catering, and materials preparation.
• Collaborate with other administrative staff to ensure seamless operations and support across departments.
• Support the admin manager in keeping accurate stock of office supplies and placing timely orders whenever needed.
• Coordinate with manager and procurement team for purchase requests.
• Support staffing team when required for interview scheduling and aid office administration activities.

Requirements

• Proven experience as an Executive Assistant, Secretary, or similar role, preferably supporting senior executives.
• Excellent proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time‑management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong interpersonal skills and the ability to communicate confidently and professionally with individuals at all levels.
• High degree of discretion and confidentiality, with the ability to handle sensitive information appropriately.
• Detail‑oriented commitment to accuracy in all tasks.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.

Qualification & Experience

• Bachelor’s degree in business administration, secretarial studies, or a related field is preferred.
• 10+ years of relevant work experience.
• AA/AS degree (or other 2-year post‑high‑school training) with a minimum of 8 years relevant experience.

Domestic relocation within India will be provided as per local company policies.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.