Executive Assistant To Managing Director

HopUp India; Surat; On-site; INR 600,000 - 1,200,000; Full time

Job summary

HopUp India in Surat seeks an Executive Assistant to support the Managing Director in day-to-day operations. The role requires strong organization, proactivity and discretion to represent the MD professionally.

You will manage calendars, meetings and travel, prepare reports and presentations, and coordinate with internal and external stakeholders. The position involves frequent travel and requires a female candidate.

Qualifications

• Only Female Candidate can apply.
• Must be open to travel frequently.
• Should be comfortable working directly with the MD and representing the company when required.

Responsibilities

• Manage the MD's calendar, meetings, appointments, and travel schedules.
• Act as a point of contact between the MD and internal/external stakeholders.
• Be open to travel frequently across company locations for business requirements.
• Represent the MD in meetings, follow-ups, and coordination when required.
• Prepare reports, presentations, MOM, and maintain confidential records.
• Track tasks assigned by the MD and ensure timely execution across departments.
• Assist in business operations and coordination with teams on ad-hoc requests.
• Handle sensitive information with integrity and discretion.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Job description

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to support the Managing Director (MD) in day-to-day operations. The role requires strong coordination skills, flexibility to travel, and the ability to represent the MD in professional matters when required.

Key Responsibilities

• Executive Support: Manage the MDs calendar, meetings, appointments, and travel schedules.
• Communication Management: Act as a point of contact between the MD and internal/external stakeholders.
• Travel & Coordination: Be open to travel frequently across company locations for business requirements.
• Representation Role: Work on behalf of the MD for meetings, follow-ups, and coordination when required.
• Documentation & Reporting: Prepare reports, presentations, MOM (Minutes of Meeting), and maintain confidential records.
• Follow-ups & Execution: Track tasks assigned by the MD and ensure timely execution across departments.
• Operational Support: Assist in business operations, coordination with teams, and handling ad-hoc responsibilities.
• Confidentiality: Handle sensitive information with integrity and discretion.

Additional Requirements

• Only Female Candidate can apply
• Must be open to travel frequently
• Should be comfortable working directly with the MD and representing the company when required