Executive Assistant To Managing Director (MD)

QHT Clinic; Haridwar; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Competitive salary

Job summary

QHT Clinic in Haridwar is seeking an Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. You will manage schedules, coordinate communications, and ensure smooth day-to-day operations of the MD's office.

The role requires 2–5 years of experience, strong MS Office and Google Workspace skills, and a Bachelor's degree. You will act as a trusted liaison with internal and external stakeholders, prepare MIS reports, and assist in organizing events

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Ability to handle confidential information with discretion.
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Manage and maintain the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings.
• Screen calls, emails, and correspondence, prioritizing responses.
• Draft, review, and manage professional communications, presentations, and reports.

Skills

Excellent communication

Organizational skills

Discretion with confidential info

Time management

Education

Bachelor's degree in Business Administration/Management or related

Tools

MS Office

Google Workspace

Job description

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and executive support to the Managing Director. The ideal candidate will act as a trusted liaison, manage schedules, coordinate communications, and ensure smooth day-to-day operations of the MDs office.

Key ResponsibilitiesExecutive Support

• Manage and maintain the Managing Directors calendar, appointments, meetings, and travel schedules.

• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings.

• Screen calls, emails, and correspondence, prioritizing responses as appropriate.

• Draft, review, and manage professional communications, presentations, and reports.

Coordination Communication

• Act as a point of contact between the MD and internal/external stakeholders.

• Follow up on action items, deadlines, and commitments made by the MD.

• Coordinate with various departments to ensure timely execution of tasks and projects.

Administrative Management

• Maintain confidential records, documents, and files.

• Organize business travel arrangements, accommodation, and expense reports.

• Prepare MIS reports, presentations, and executive summaries as required.

• Assist in organizing company events, leadership meetings, and business reviews.

Project Task Management

• Track ongoing projects and provide status updates to the MD.

• Ensure timely completion of assigned tasks and initiatives.

• Support strategic planning and business operations through research and data compilation.

Required Qualifications

• Bachelors degree in Business Administration, Management, or a related field.

• 2 5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.

• Excellent verbal and written communication skills.

• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.

• Ability to handle confidential information with discretion.

• Strong organizational, multitasking, and time-management skills.

Preferred Skills

• Professional demeanor and interpersonal skills.

• Ability to work independently and under pressure.

• Strong attention to detail and problem-solving abilities.

• Experience in preparing presentations, reports, and business correspondence.

Compensation Benefits

• Competitive salary as per industry standards.

• Career growth opportunities and exposure to leadership-level decision-making.

• Professional and collaborative work environment.