Executive Assistant

Ad Astra Consultants; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Competitive salary

On-site work

Job summary

Ad Astra Consultants in Bengaluru seeks an experienced Executive Assistant to the Managing Director. The ideal candidate has 8–15 years of senior‑level support, exceptional organizational and communication skills, and the ability to manage confidential information while coordinating the MD’s daily operations.

You will handle calendar, travel, meetings, presentations, stakeholder liaison, and board‑level coordination from our Devanahalli office.

Qualifications

• 8–15 years of executive support experience for MD/CEO or senior leadership.
• Excellent English communication, both written and verbal.
• Strong calendar, travel, and document management skills.
• Discretion with confidential information and high integrity.
• Bachelor's degree in business/commerce/management; MBA preferred.

Responsibilities

• Manage the MD's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items.
• Handle correspondence, emails, calls, and communications on behalf of the MD.
• Prepare presentations, reports, business documents, MIS reports, and executive summaries.
• Liaise with senior leadership, customers, vendors, government authorities, and other external stakeholders.
• Coordinate domestic and international travel, accommodation, visas, and expense management.
• Track business priorities, monitor deadlines, and ensure timely execution of key initiatives.
• Organize board meetings, leadership reviews, and corporate events.
• Maintain organized documentation, records, and filing systems.
• Support the MD with special projects and strategic initiatives as required.

Skills

Stakeholder management

Organization skills

Communication

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration or related field

MBA (added advantage)

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Calendar & travel tools

Job description

Job Description Executive Assistant to the Managing Director

Position: Executive Assistant to the Managing Director
Experience: 8–15 Years
Location: Devanahalli, Bangalore
Work Mode: Full-time | Work from Office

Job Summary

We are seeking an experienced, proactive, and highly organized Executive Assistant to provide strategic and administrative support to the Managing Director. The ideal candidate will have 8–15 years of experience supporting senior leadership, with exceptional organizational, communication, and stakeholder management skills. This role requires the ability to manage multiple priorities, maintain strict confidentiality, and ensure seamless coordination of the MD's daily operations.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, record minutes, and follow up on action items.
• Handle correspondence, emails, calls, and communications on behalf of the MD.
• Prepare presentations, reports, business documents, MIS reports, and executive summaries.
• Liaise with senior leadership, customers, vendors, government authorities, and other external stakeholders.
• Coordinate domestic and international travel, accommodation, visas, and expense management.
• Track business priorities, monitor deadlines, and ensure timely execution of key initiatives.
• Handle confidential business information with the highest level of discretion and professionalism.
• Organize board meetings, leadership reviews, and corporate events.
• Maintain organized documentation, records, and filing systems.
• Support the Managing Director with special projects and strategic initiatives as required.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related discipline. An MBA is an added advantage.
• 8–15 years of experience as an Executive Assistant supporting a Managing Director, CEO, CXO, or senior leadership.
• Excellent verbal and written communication skills in English.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Strong planning, coordination, and multitasking abilities.
• Excellent interpersonal and stakeholder management skills.
• High level of integrity, professionalism, and confidentiality.
• Ability to work under pressure and manage competing priorities effectively.

Preferred Skills

• Experience in manufacturing, industrial, infrastructure, logistics, engineering, or corporate organizations.
• Exposure to board meeting coordination and executive-level communications.
• Strong business acumen and problem-solving abilities.
• Ability to anticipate requirements and work independently with minimal supervision.

Key Competencies

• Executive presence and professionalism
• Strong organizational and planning skills
• Attention to detail
• Excellent communication and interpersonal skills
• Confidentiality and discretion
• Time management and multitasking
• Proactive approach and ownership mindset

Compensation & Benefits

• Competitive salary based on experience and qualifications.
• Performance-based incentives and company benefits as per policy.

Location: Devanahalli, Bangalore
Work Mode: Full-time | Work from Office