Executive Assistant to MD

YO IT Consulting; Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

YO IT Consulting is looking for an Executive Assistant to support the Managing Director with daily operations and communication. The candidate will be responsible for managing schedules, coordinating meetings, and handling correspondence efficiently.

The ideal applicant has 1 to 3 years of experience, strong MS Office proficiency, and excellent communication skills. Join a dynamic team in Mumbai to enhance organizational effectiveness.

Qualifications

• Proven experience as an Executive Assistant or similar role, ideally between 1-3 years.
• Strong communication, multitasking, and administrative skills required.
• Ability to handle confidential information with professionalism.

Responsibilities

• Manage the Director’s calendar and travel schedules.
• Coordinate meetings and prepare agendas.
• Handle correspondence and follow-ups on behalf of the Director.

Skills

Administrative

MS Office

Calendar Appointments

Travel Arrangement

Minutes of Meeting (MOM)

Presentations

Email Communication

Job description

Job Role

Executive Assistant to MD.

Requirements

• Experience: 1 to 3 Years
• Work Mode: 6 days Work From Office (Alternate Sat.off)
• Must Have: Administrative, MS Office, Calendar Appointments, Travel Arrangement, MOM, Presentations, Email Communication

Role Overview

We are seeking a proactive and organized Executive Assistant to support the Director in managing daily operations, schedules, meetings, communication, and coordination activities. The ideal candidate should possess strong communication, multitasking, and administrative skills with a professional and confidential approach.

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel schedules.
• Coordinate meetings, prepare agendas, and maintain Minutes of Meeting (MOM).
• Handle calls, emails, correspondence, and follow-ups on behalf of the Director.
• Maintain confidential documents, reports, and business records.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Prepare presentations, reports, and business documents as required.
• Arrange travel bookings, accommodation, and logistics for official visits.
• Track pending tasks, deadlines, and action items for timely completion.
• Provide administrative and executive support for smooth day-to-day operations.

Skills & Requirements

• Excellent verbal and written communication skills.
• Strong organizational, coordination, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and professionalism.
• Strong follow-up, interpersonal, and time management skills.
• Presentable, proactive, detail-oriented, and adaptable.