Executive Assistant To Managing Director (only female preferred)

Almighty Techserv; New Delhi; On-site; INR 600,000 - 1,100,000; Full time

Job summary

Almighty Techserv is seeking a proactive Executive Assistant to provide high-level support to the Managing Director, ensuring efficient time management, smooth coordination, and confidential handling of business information.

Responsibilities include calendar management, travel arrangements, email/phone communications, meeting coordination, document preparation, and reporting. You will liaise with internal teams and external stakeholders while maintaining discretion.

Qualifications

• 4-6 years of EA experience preferred
• Excellent verbal and written communication skills
• Strong organizational, coordination, and time-management abilities
• Proficiency in MS Office, email, calendars, and presentation tools
• Professionalism, discretion, attention to detail, and problem-solving skills
• Ability to manage multiple priorities and work under tight deadlines

Responsibilities

• Calendar Management: Manage the MD's calendar, schedule meetings, and coordinate appointments.
• Travel Arrangements: Organize business travel, accommodation, transportation, and itineraries.
• Communication Management: Handle emails, calls, correspondence, and follow-ups on behalf of the MD.
• Meeting Coordination: Schedule meetings, prepare agendas, record minutes, and track action items.
• Administrative Support: Manage documents, reports, presentations, and confidential records.
• Stakeholder Coordination: Liaise with the MD, internal departments, clients, and external stakeholders.
• Task Follow-up: Monitor pending tasks, deadlines, and commitments to ensure timely completion.
• Confidentiality: Maintain strict confidentiality of sensitive business and management information.
• Office Coordination: Coordinate day-to-day administrative activities and support smooth operations.
• Priority Management: Identify urgent matters, prioritize requests, and help ensure effective use of the MD's time.
• Event Coordination: Organize business meetings, conferences, and corporate events as required.
• Reporting and Presentations: Prepare summaries, MIS reports, and presentations for management review.

Skills

EA experience

Communication

Organizational skills

MS Office

Discretion

Time management

Tools

MS Office Suite

Job description

Job Summary

To provide high-level executive and administrative support to the Managing Director, ensuring effective time management, smooth coordination, timely follow-ups, and the confidential handling of business information.

Key Roles and Responsibilities

• Calendar Management: Manage the MD's calendar, schedule meetings, and coordinate appointments.
• Travel Arrangements: Organize business travel, accommodation, transportation, and itineraries.
• Communication Management: Handle emails, calls, correspondence, and follow-ups on behalf of the MD.
• Meeting Coordination: Schedule meetings, prepare agendas, record minutes, and track action items.
• Administrative Support: Manage documents, reports, presentations, and confidential records.
• Stakeholder Coordination: Liaise with the MD, internal departments, clients, and external stakeholders.
• Task Follow-up: Monitor pending tasks, deadlines, and commitments to ensure timely completion.
• Confidentiality: Maintain strict confidentiality of sensitive business and management information.
• Office Coordination: Coordinate day-to-day administrative activities and support smooth operations.
• Priority Management: Identify urgent matters, prioritize requests, and help ensure effective use of the MD's time.
• Event Coordination: Organize business meetings, conferences, and corporate events as required.
• Reporting and Presentations: Prepare summaries, MIS reports, and presentations for management review.

Required Skills and Competencies

• Should have 4-6 years of experience as EA (preferred)
• Excellent verbal and written communication skills.
• Strong organizational, coordination, and time-management abilities.
• Proficiency in MS Office, email, calendars, and presentation tools.
• Professionalism, discretion, attention to detail, and problem-solving skills.
• Ability to manage multiple priorities and work under tight deadlines.