Executive Assistant

Rasika Ramkishan Shroff; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Rasika Ramkishan Shroff in Mumbai is seeking an exceptionally organized Executive Assistant to support the Managing Director with high-level administrative tasks, calendar management, travel coordination, and board-ready reporting.

The role requires discretion, strong communication, and the ability to manage multiple priorities in a fast-paced environment, with a focus on accuracy and professional, confidential handling of sensitive information.

Qualifications

• Experience supporting executive leadership is preferred.
• Ability to manage confidential information with discretion.
• Excellent communication and documentation skills.

Responsibilities

• Provide comprehensive executive support to the Managing Director in day-to-day operations.
• Manage and coordinate the MDs calendar, meetings, appointments, and travel itineraries.
• Prepare presentations, reports, business updates, and meeting minutes as required.
• Act as the primary point of contact between the MD and internal and external stakeholders.
• Draft, review, and proofread official communications, emails, and correspondence on behalf of the MD.
• Coordinate and follow up on key action points, strategic initiatives, and ongoing projects.
• Conduct research and compile relevant data to support decision-making.
• Handle confidential information with the highest level of discretion and professionalism.
• Organize review meetings and ensure timely circulation of agendas, reports, and Minutes of Meetings (MoMs).
• Support the MD in effective time management and prioritization of critical tasks.
• Liaise with various departments to ensure the smooth execution of directives issued by the MD.

Skills

Verbal & written comms

Interpersonal skills

MS Office suite

Organizational skills

Under pressure

Professional conduct

Attention to detail

Proactive prioritization

Education

None

Tools

MS Office

Job description

Job Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to the Managing Director (MD). The candidate will be responsible for managing schedules, coordinating meetings, handling official communications, tracking key initiatives, and ensuring the smooth execution of day-to-day activities. The ideal candidate should demonstrate excellent communication skills, discretion, professionalism, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Provide comprehensive executive support to the Managing Director in day-to-day operations.
• Manage and coordinate the MDs calendar, meetings, appointments, and travel itineraries.
• Prepare presentations, reports, business updates, and meeting minutes as required.
• Act as the primary point of contact between the MD and internal and external stakeholders.
• Draft, review, and proofread official communications, emails, and correspondence on behalf of the MD.
• Coordinate and follow up on key action points, strategic initiatives, and ongoing projects.
• Conduct research and compile relevant data to support decision-making.
• Handle confidential information with the highest level of discretion and professionalism.
• Organize review meetings and ensure timely circulation of agendas, reports, and Minutes of Meetings (MoMs).
• Support the MD in effective time management and prioritization of critical tasks.
• Liaise with various departments to ensure the smooth execution of directives issued by the MD.

Key Skills and Competencies

• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder-management abilities.
• Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, multitasking, and coordination skills.
• Ability to work under pressure and meet tight deadlines.
• High degree of professionalism, integrity, and confidentiality.
• Strong attention to detail and problem-solving abilities.
• Ability to anticipate requirements, prioritize tasks, and work proactively.

Desired Candidate Profile

The ideal candidate should be professional, dependable, well-organized, and capable of managing executive responsibilities independently. The candidate must be comfortable interacting with senior stakeholders, handling sensitive information, and ensuring timely follow-up on important business matters.