Executive Assistant To Director

Magpie Global; Mumbai City; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Magpie Global is seeking a proactive Executive Assistant to provide high-level administrative support to the Managing Director in Mumbai. You will manage schedules, coordinate meetings, arrange travel, and ensure smooth day-to-day operations.

The ideal candidate has a Bachelor's degree, strong communication and organizational skills, proficiency in MS Office (Outlook, Excel, PowerPoint), and a proven ability to handle confidential information in a fast-paced environment.

Qualifications

• Bachelor's degree in any discipline.
• Experience as an Executive/Personal Assistant preferred.
• Excellent communication, organizational, and time-management skills.
• Proficiency with MS Office (Outlook, Excel, PowerPoint).
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the MD's calendar, appointments, and daily schedule.
• Coordinate domestic and international travel arrangements.
• Handle emails, calls, and correspondence for the MD.
• Prepare reports and business documents as required.
• Organize meetings with agendas and maintain records and follow-up actions.
• Maintain confidential documents and manage expense statements.

Skills

Communication skills

Time management

Organizational skills

MS Office proficiency

Travel planning

Discretion

Multitasking

Problem solving

Education

Bachelor's degree

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Job Description: Executive Assistant to Director

Position: Executive Assistant to the Managing Director

Job Summary

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide high-level administrative and secretarial support to the Managing Director. The candidate will be responsible for managing schedules, coordinating meetings, handling travel arrangements, and ensuring smooth day-to-day executive operations.

Key Responsibilities

• Manage the MDs calendar, appointments, meetings, and daily schedule.
• Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, airport transfers, and itineraries.
• Handle hotel bookings and accommodation arrangements as per travel requirements.
• Organize meetings, prepare agendas, and maintain meeting records and follow-up action points.
• Handle emails, phone calls, correspondence, and other communications on behalf of the MD.
• Prepare reports, presentations, letters, and other business documents as required.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Maintain confidential documents, records, and business information.
• Manage expense statements, travel bills, reimbursements, and other administrative tasks.
• Ensure timely follow-ups on important tasks and assignments.
• Provide general administrative support to the Director as required.

Required Skills and Qualifications

• Bachelors degree in any discipline.
• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role would be preferred.
• Excellent communication, organizational, and time-management skills.
• Proficiency in MS Office, particularly Outlook, Excel, and PowerPoint.
• Experience in travel planning, flight ticketing, and hotel bookings.
• Ability to handle confidential information with discretion.
• Strong coordination, multitasking, and problem-solving abilities.
• Professional attitude with attention to detail and the ability to work in a fast-paced environment.