Executive Assistant To Managing Director (Male Candidate Preferred)

Kinetic Engineering; Pimpri-Chinchwad; On-site; INR 600,000 - 900,000; Full time

Job summary

Kinetic Engineering is seeking an experienced EA/PA to the Chairman/MD in Pimpri-Chinchwad, Maharashtra. The role covers calendar management, stakeholder liaison, email drafting, meeting support, and confidential handling.

You will prepare presentations, oversee travel logistics, and coordinate with multiple departments to ensure smooth execution of directives. The ideal candidate has strong English communication, excellent organization, and maintains high integrity under pressure in a dynamic

Qualifications

• Graduate or postgraduate in Business Administration or related field.
• 510 years of experience as EA/PA to senior leadership (Chairman/MD/CEO preferred).
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, professionalism, and confidentiality.
• Ability to work under pressure and adapt to dynamic schedules.

Responsibilities

• Calendar Management: Efficiently manage the Chairman/MDs schedule, appointments, and travel plans.
• Stakeholder Coordination: Primary contact between the Chairman/MD and internal/external stakeholders.
• Communication: Draft, review, and send professional emails, letters, and reports.
• Meeting Support: Organize meetings, prepare agendas, and circulate action points.
• Confidential Handling: Maintain discretion and confidentiality in all matters.
• Documentation: Prepare presentations, reports, and briefing materials.
• Travel & Logistics: Coordinate domestic and international travel, tickets, and itineraries.
• Task Management: Track deadlines and ensure timely completion of tasks.
• Office Coordination: Liaise with departments to execute directives.
• Research & Analysis: Conduct background research and provide summaries.

Skills

Calendar Management

Stakeholder Coordination

Communication

Meeting Support

Confidential Handling

Documentation

Travel & Logistics

Task Management

Office Coordination

Research & Analysis

Education

Graduate/Postgraduate in Business Administration or related field

Tools

MS Office

Job description

Role & responsibilities

Key Responsibilities

• Calendar Management: Efficiently manage and prioritize the Chairman/MDs schedule, appointments, and travel plans.
• Stakeholder Coordination: Act as the primary point of contact between the Chairman/MD and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Communication: Draft, review, and send professional emails, letters, and reports on behalf of the Chairman/MD.
• Meeting Support: Organize meetings, prepare agendas, take Minutes of Meeting (MOM), and ensure timely circulation of action points.
• Confidential Handling: Maintain discretion and confidentiality in all matters related to the Chairman/MDs office.
• Documentation: Prepare presentations, reports, and briefing materials for meetings and reviews.
• Travel & Logistics: Coordinate domestic and international travel, including tickets, accommodation, and itineraries.
• Task Management: Track deadlines, commitments, and ensure timely completion of assigned tasks.
• Office Coordination: Liaise with different departments to ensure smooth execution of directives from the Chairman/MD.
• Research & Analysis: Conduct background research and provide summaries to support decision-making.

Event Management: Assist in planning and execution of corporate events, conferences, and stakeholder engagements

Preferred candidate profile:

• Graduate/Postgraduate in Business Administration or related field.
• 510 years of experience as EA/PA to senior leadership (Chairman/MD/CEO preferred).
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, professionalism, and confidentiality.
• Ability to work under pressure and adapt to dynamic schedules.