Executive Assistant To Managing Director

Kinetic Engineering; Pimpri-Chinchwad; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Kinetic Engineering in Pimpri-Chinchwad, India, seeks an experienced EA/PA to support the Chairman/MD. You will manage calendars, coordinate stakeholders, draft emails and reports, organize meetings, take MOMs, and ensure confidential handling of sensitive information.

The ideal candidate holds a Graduate/Postgraduate degree in business administration or related field, with strong English communication, MS Office skills, and the ability to multitask under pressure in a dynamic corporate

Qualifications

• Graduate/Postgraduate in Business Administration or related field.
• 5 years of experience as EA/PA to senior leadership (Chairman/MD/CEO preferred).
• Excellent written and verbal communication skills in English.

Responsibilities

• Calendar Management: Efficiently manage and prioritize the Chairman/MDs schedule, appointments, and travel plans.
• Stakeholder Coordination: Act as the primary point of contact between the Chairman/MD and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Communication: Draft, review, and send professional emails, letters, and reports on behalf of the Chairman/MD.
• Meeting Support: Organize meetings, prepare agendas, take Minutes of Meeting (MOM), and ensure timely circulation of action points.
• Confidential Handling: Maintain discretion and confidentiality in all matters related to the Chairman/MDs office.
• Documentation: Prepare presentations, reports, and briefing materials for meetings and reviews.
• Travel & Logistics: Coordinate domestic and international travel, including tickets, accommodation, and itineraries.
• Task Management: Track deadlines, commitments, and ensure timely completion of assigned tasks.
• Office Coordination: Liaise with different departments to ensure smooth execution of directives from the Chairman/MD.
• Research & Analysis: Conduct background research and provide summaries to support decision-making.
• Event Management: Assist in planning and execution of corporate events, conferences, and stakeholder engagements

Skills

Calendar Management

Stakeholder Coordination

Email Drafting

Meeting Facilitation

Discretion & Confidentiality

MS Office Proficiency

Education

Graduate/Postgraduate in Business Administration

Tools

MS Office

Job description

Role & responsibilities

Key Responsibilities

• Calendar Management: Efficiently manage and prioritize the Chairman/MDs schedule, appointments, and travel plans.
• Stakeholder Coordination: Act as the primary point of contact between the Chairman/MD and internal/external stakeholders, ensuring smooth communication and follow-ups.
• Communication: Draft, review, and send professional emails, letters, and reports on behalf of the Chairman/MD.
• Meeting Support: Organize meetings, prepare agendas, take Minutes of Meeting (MOM), and ensure timely circulation of action points.
• Confidential Handling: Maintain discretion and confidentiality in all matters related to the Chairman/MDs office.
• Documentation: Prepare presentations, reports, and briefing materials for meetings and reviews.
• Travel & Logistics: Coordinate domestic and international travel, including tickets, accommodation, and itineraries.
• Task Management: Track deadlines, commitments, and ensure timely completion of assigned tasks.
• Office Coordination: Liaise with different departments to ensure smooth execution of directives from the Chairman/MD.
• Research & Analysis: Conduct background research and provide summaries to support decision-making.

Event Management: Assist in planning and execution of corporate events, conferences, and stakeholder engagements

Preferred candidate profile:

• Graduate/Postgraduate in Business Administration or related field.
• 510 years of experience as EA/PA to senior leadership (Chairman/MD/CEO preferred).
• Excellent written and verbal communication skills in English.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of integrity, professionalism, and confidentiality.
• Ability to work under pressure and adapt to dynamic schedules.