Executive Assistant

Muthoot Mercantile; Thiruvananthapuram; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Muthoot Mercantile is seeking an Executive Assistant to provide comprehensive administrative, secretarial, and coordination support to the Managing Director. The role demands a proactive, organised professional who can handle confidential information and coordinate with senior management to ensure smooth MD operations.

Responsibilities include managing the MD's calendar, coordinating meetings, preparing agendas, recording MoMs, handling communications, and preparing reports and presentations.

Qualifications

• Bachelor's degree in any discipline.
• MBA or relevant postgraduate qualification will be an added advantage.

Responsibilities

• Manage the MD's calendar, appointments, and daily schedules.
• Coordinate meetings, prepare agendas, and record Minutes of Meetings (MoM).
• Handle emails, phone calls, and official correspondence.
• Coordinate with department heads and follow up on management decisions and action points.
• Prepare reports, presentations, and management updates.
• Maintain confidential records and documents.
• Provide administrative and secretarial support to the MD.

Skills

Executive coordination

Calendar management

Administrative support

Education

Bachelor's degree

MBA or relevant postgraduate qualification

Job description

To provide comprehensive administrative, secretarial, and coordination support to the Managing Director, ensuring effective management of schedules, meetings, communications, documentation, and follow-ups. The role requires a proactive and organised professional who can handle confidential information, coordinate with senior management, and ensure the smooth functioning of the MD's office.

Roles & Responsibilities

• Manage the MD's calendar, appointments, and daily schedules.
• Coordinate meetings, prepare agendas, and record Minutes of Meetings (MoM).
• Handle emails, phone calls, and official correspondence.
• Coordinate with department heads and follow up on management decisions and action points.
• Prepare reports, presentations, and management updates.
• Maintain confidential records and documents.
• Provide administrative and secretarial support to the MD.

Educational Qualification

• Bachelor's degree in any discipline.
• MBA or relevant postgraduate qualification will be an added advantage.

Preferred Candidate's Profile

• 3-7 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary.
• Ability to handle executive-level coordination and administrative responsibilities independently.
• Prior experience supporting a CEO, MD, or senior management is preferred.