Executive Assistant To Managing Director : Andheri (E)

AGD Biomedicals; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

AGD Biomedicals is seeking an Executive Support professional to manage the Managing Director's calendar, prepare executive documentation, and handle correspondence. You will coordinate meetings with Board and leadership, liaise with stakeholders, and maintain confidential records to ensure smooth MD operations.

Responsibilities include travel arrangements, agenda/minute preparation, and draft communications on behalf of the MD, while upholding governance standards and confidentiality at all

Qualifications

• Bachelor's degree in Business Administration/Commerce/Management or related discipline (or equivalent).
• Certification in Executive Assistance/Office Administration is an advantage.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings and travel arrangements.
• Screen calls, emails and correspondence for the MD.
• Prepare presentations, reports, agendas and executive documentation for meetings.
• Draft professional correspondence on behalf of the MD.
• Coordinate Board, leadership and external meetings; prepare agendas and minutes; track action items.
• Act as primary liaison between the MD and internal/external stakeholders.
• Maintain confidential records and executive documentation; ensure smooth day-to-day MD office functioning.
• Coordinate travel, accommodation and logistics for MD-related activities.
• Organize leadership visits and corporate events; support governance and confidentiality standards.

Skills

Calendar management

Travel coordination

Executive correspondence

Stakeholder management

MS Office proficiency

Communication skills

Organizational skills

Attention to detail

Confidentiality

Professionalism

Education

Bachelor's degree in Business Administration/Commerce/Management or related discipline

Tools

MS Office

Job description

Executive Support

• Manage the Managing Director's calendar, appointments, meetings and travel arrangements.
• Screen calls, emails and correspondence.
• Prepare presentations, reports, agendas and executive documentation.
• Draft professional correspondence on behalf of the Managing Director.

Meeting & Stakeholder Management

• Coordinate Board, leadership and external meetings.
• Prepare meeting agendas and minutes and track action items.
• Act as the primary liaison between the Managing Director and internal/external stakeholders.

Administrative Management

• Maintain confidential records and executive documentation.
• Coordinate travel, accommodation and logistics.
• Organize leadership visits and corporate events.
• Ensure smooth day-to-day functioning of the MD's office.

Governance & Confidentiality

• Handle confidential information with discretion.
• Ensure compliance with company policies and governance standards.

Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management or related
• discipline.
• Certification in Executive Assistance/Office Administration is an advantage.

Experience

• 2-4 years supporting senior leadership.
• Experience in calendar management, travel coordination, executive correspondence and stakeholder management.

Key Skills & Competencies

• Excellent communication skills
• Strong organizational and planning abilities
• Attention to detail
• Professionalism and confidentiality
• Stakeholder management
• MS Office proficiency