Executive Assistant To Managing Director

Captain Tractors; Rajkot; Presencial; INR 500.000 - 900.000; Jornada completa

Descripción de la vacante

Captain Tractors seeks an organized Executive Assistant to support the Managing Director with calendar management, travel arrangements, and communications.

You will coordinate meetings, prepare presentations and reports, and ensure confidential handling of sensitive information. This role requires cross-functional coordination with plant and head office to execute management instructions.

A proactive mindset and strong stakeholder management will help drive strategic projects and corporate events.

Formación

• Experience supporting a Managing Director or C-suite executive.
• Ability to manage calendars, travel and professional correspondence.
• Excellent organizational and communication skills.

Responsabilidades

• Manage MD's calendar, appointments, meetings, and daily schedules.
• Coordinate domestic and international travel and logistics.
• Handle professional emails, business correspondence, and follow-ups.
• Organize leadership meetings and document Minutes of Meetings (MoM).
• Prepare executive presentations, management reports, and business updates.

Conocimientos

Calendar management

Travel coordination

Email management

Meeting coordination

Presentation skills

MIS dashboards

Stakeholder management

Confidentiality

Herramientas

MS Excel

PowerPoint

Descripción del empleo

• Calendar & Schedule Management: Manage the Managing Director's calendar, appointments, meetings, and daily schedules efficiently.

• Travel & Logistics Coordination: Arrange domestic and international travel, hotel bookings, transportation, and related logistics.

• Email & Correspondence Management: Handle professional emails, business correspondence, communications, and follow-ups on behalf of the Managing Director.

• Meeting Coordination: Organize leadership meetings, prepare agendas, coordinate participants, and document Minutes of Meetings (MoM).

• Presentation & Report Preparation: Prepare professional presentations, management reports, business updates, and other executive documents.

• MIS & Dashboard Management: Develop and maintain MIS reports, management dashboards, and performance tracking reports.

• Cross-Functional Coordination: Coordinate with Plant, Head Office, and various departments to ensure timely communication and execution of management instructions.

• KPI & Action Point Tracking: Monitor key performance indicators, track action items, and follow up with respective stakeholders to ensure timely closure.

• Confidentiality & Documentation: Maintain confidential records, executive files, important documents, and sensitive business information.

• Strategic Project Support: Assist the Managing Director in strategic projects, business initiatives, and special assignments.

• Stakeholder Management: Coordinate with internal and external stakeholders, business associates, customers, and senior management.

• Corporate Events & Visits: Coordinate customer visits,leadership interactions, corporate events, and official engagements.

• Executive Office Administration: Ensure smooth day-to-day operations of the Managing Director's office.