Executive Assistant

Wenwomen Entrepreneur Network; Mumbai City; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Wenwomen Entrepreneur Network seeks an Executive Assistant to the Directors to provide high‑level administrative and operational support in a fast‑moving, globally distributed environment. You will partner with the Directors to manage priorities, protect time, and enable strategy execution across geographies.

Responsibilities include coordinating complex calendars, scheduling international meetings and travel, preparing executive communications, handling confidential information, and ensuring

Responsibilities

• Provide comprehensive day-to-day support to the Directors.
• Manage complex and frequently changing calendars, appointments, meetings, and priorities.
• Coordinate internal and external meetings with senior stakeholders, clients, partners, and board-level contacts.
• Prepare meeting agendas, presentations, briefing materials, minutes, and follow-up action points.
• Monitor and follow up on key decisions, commitments, and deadlines on behalf of the Directors.
• Screen and prioritize correspondence, emails, and requests requiring executive attention.
• Draft and proofread professional correspondence, reports, presentations, and other executive communications.
• Coordinate meetings across multiple time zones and international offices.
• Organize domestic and international business travel, including flights, accommodation, visas, transfers, itineraries, and meeting schedules.
• Manage travel changes and last-minute requirements efficiently.
• Support the Directors during international visits, conferences, client meetings, and corporate events.
• Serve as a professional first point of contact for the Directors.
• Build strong relationships with senior executives, employees, clients, investors, partners, and external stakeholders.
• Handle sensitive and confidential matters with a high degree of discretion.
• Coordinate effectively with global teams across different cultures, time zones, and working styles.
• Organize leadership meetings, board meetings, off-sites, conferences, and corporate events.
• Coordinate meeting logistics, venues, technology, participants, documentation, and catering where required.
• Ensure timely circulation of agendas, presentations, minutes, and action items.
• Track follow-ups to ensure agreed actions are completed.
• Maintain accurate and well-organized executive records, documents, contacts, and correspondence.
• Prepare reports, dashboards, presentations, and briefing documents as required.
• Manage confidential corporate and personal information securely.
• Ensure important documents and information are easily accessible to the Directors.
• Assist Directors with special projects, research, presentations, and business initiatives.
• Conduct research and prepare summaries or briefing notes for meetings and decisions.
• Coordinate with Finance, HR, Legal, Operations, Sales, and other departments on executive requirements.
• Support expense management, invoice processing, and administrative approvals where applicable.
• Identify opportunities to improve executive-office processes and efficiency.

Job description

The job role:

• We are seeking a highly professional, organized, and proactive Executive Assistant to the Directors to provide high-level administrative, operational, and executive support to senior leadership in a global organization.
• The successful candidate will act as a trusted partner to the Directors, managing complex calendars, coordinating international meetings and travel, preparing executive communications, handling confidential information, and ensuring that priorities and commitments are followed through efficiently.
• This role requires exceptional attention to detail, discretion, communication skills, and the ability to operate effectively in a fast-paced, multicultural and globally distributed environment.

Executive & Administrative Support

• Provide comprehensive day-to-day support to the Directors.
• Manage complex and frequently changing calendars, appointments, meetings, and priorities.
• Coordinate internal and external meetings with senior stakeholders, clients, partners, and board-level contacts.
• Prepare meeting agendas, presentations, briefing materials, minutes, and follow-up action points.
• Monitor and follow up on key decisions, commitments, and deadlines on behalf of the Directors.
• Screen and prioritize correspondence, emails, and requests requiring executive attention.
• Draft and proofread professional correspondence, reports, presentations, and other executive communications.

International Coordination

• Coordinate meetings across multiple time zones and international offices.
• Organize domestic and international business travel, including flights, accommodation, visas, transfers, itineraries, and meeting schedules.
• Manage travel changes and last-minute requirements efficiently.
• Support the Directors during international visits, conferences, client meetings, and corporate events.

Stakeholder Management

• Serve as a professional first point of contact for the Directors.
• Build strong relationships with senior executives, employees, clients, investors, partners, and external stakeholders.
• Handle sensitive and confidential matters with a high degree of discretion.
• Coordinate effectively with global teams across different cultures, time zones, and working styles.

Meeting & Event Management

• Organize leadership meetings, board meetings, off-sites, conferences, and corporate events.
• Coordinate meeting logistics, venues, technology, participants, documentation, and catering where required.
• Ensure timely circulation of agendas, presentations, minutes, and action items.
• Track follow-ups to ensure agreed actions are completed.

Information & Document Management

• Maintain accurate and well-organized executive records, documents, contacts, and correspondence.
• Prepare reports, dashboards, presentations, and briefing documents as required.
• Manage confidential corporate and personal information securely.
• Ensure important documents and information are easily accessible to the Directors.

Business & Operational Support

• Assist Directors with special projects, research, presentations, and business initiatives.
• Conduct research and prepare summaries or briefing notes for meetings and decisions.
• Coordinate with Finance, HR, Legal, Operations, Sales, and other departments on executive requirements.
• Support expense management, invoice processing, and administrative approvals where applicable.
• Identify opportunities to improve executive-office processes and efficiency.