Executive Assistant

Pravaa Llp; Mumbai City; On-site; INR 400,000 - 600,000; Full time

Job summary

Pravaa Llp in Mumbai is seeking an organized executive assistant to manage the executive's calendar, coordinate meetings, and handle communications. You will arrange travel, prepare documents, liaise with internal teams and stakeholders, and ensure timely completion of tasks while maintaining confidentiality.

This role requires proactive problem-solving, meticulous attention to detail, and the ability to support senior management in a fast-paced environment.

Responsibilities

• Calendar & Schedule Management: Manage the executive's calendar, appointments, meetings, and travel schedules.
• Meeting Coordination: Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Communication Management: Handle emails, phone calls, correspondence, and other communications professionally.
• Travel Arrangements: Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Documentation & Reporting: Prepare presentations, reports, spreadsheets, business letters, and other official documents.
• Administrative Support: Maintain records, organize files, manage expenses, and support daily office operations.
• Stakeholder Coordination: Liaise with internal teams, clients, vendors, and external stakeholders on behalf of senior management.
• Task & Project Follow-Up: Track deadlines, monitor pending tasks, and ensure timely completion of assignments.
• Confidentiality: Handle sensitive business and personal information with discretion and professionalism.
• Event Management: Coordinate business meetings, conferences, corporate events, and executive engagements.
• Expense Management: Assist with expense claims, invoices, reimbursements, and budget tracking.
• Problem-Solving: Anticipate executive needs, prioritize urgent matters, and proactively resolve scheduling and administrative issues.

Job description

• Calendar & Schedule Management: Manage the executive's calendar, appointments, meetings, and travel schedules.
• Meeting Coordination: Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Communication Management: Handle emails, phone calls, correspondence, and other communications professionally.
• Travel Arrangements: Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Documentation & Reporting: Prepare presentations, reports, spreadsheets, business letters, and other official documents.
• Administrative Support: Maintain records, organize files, manage expenses, and support daily office operations.
• Stakeholder Coordination: Liaise with internal teams, clients, vendors, and external stakeholders on behalf of senior management.
• Task & Project Follow-Up: Track deadlines, monitor pending tasks, and ensure timely completion of assignments.
• Confidentiality: Handle sensitive business and personal information with discretion and professionalism.
• Event Management: Coordinate business meetings, conferences, corporate events, and executive engagements.
• Expense Management: Assist with expense claims, invoices, reimbursements, and budget tracking.
• Problem-Solving: Anticipate executive needs, prioritize urgent matters, and proactively resolve scheduling and administrative issues.