Executive Assistant To Managing Director

Krsnaa Diagnostics; Pune District; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

6 days working

Work from office

Job summary

Krsnaa Diagnostics is seeking an Executive Assistant for the MD to operate from Pune Chinchwad. The role focuses on high-level calendar management, travel planning, and coordination with internal teams and external stakeholders.

Ideal candidates have 4+ years supporting C-suite executives, a bachelor's degree, and excellent organizational and communication skills. The position is based in-office with 6-day work weeks and office-based responsibilities.

Qualifications

• Experience coordinating executive-level support and calendars.
• Ability to prepare reports, agendas, and presentations.
• Strong written and verbal communication with discretion.

Responsibilities

• Manage executives schedule, meetings, travel, and priorities.
• Prepare documents, agendas, and reports for reviews.
• Act as liaison between executives, departments, clients, and partners.
• Handle emails, calls, and confidential information with professionalism.
• Coordinate key projects and organize board/leadership meetings.
• Take minutes and track action items to completion.
• Assist with office admin tasks and travel logistics.
• Organize events and manage logistics for internal/external engagements.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

MS Office

Google Workspace

Confidentiality

Interpersonal skills

Problem solving

Education

Bachelor's degree

Tools

MS Office

Google Workspace

Job description

Hi !!

We are looking for Executive Assistant for MD for Pune Chinchwad location

Key Responsibilities:

Executive Support:

• Manage and optimize the executives schedule, including coordinating meetings, appointments, and travel arrangements.
• Prepare and organize documents, agendas, presentations, and reports for meetings and executive reviews.
• Act as a liaison between executives, internal departments, clients, and external stakeholders.
• Handle and prioritize incoming requests, emails, and phone calls on behalf of the executive.

Project Coordination:

• Assist in the management of key projects by tracking progress, following up on deadlines, and coordinating with team members across departments.
• Organize and prepare for board meetings, leadership team meetings, and other key events, including logistics and documentation.
• Take minutes and action items during meetings and follow up on the execution of decisions.

Communication and Liaison:

• Serve as the first point of contact for internal and external communications, providing timely responses and filtering information for the executive.
• Draft and proofread emails, reports, and other written communication on behalf of executives.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.

Travel and Logistics Management:

• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries.
• Ensure that the executives time is optimized, with thorough preparation for all travel, meetings, and engagements.

Administrative Functions:

• Handle office and administrative tasks, including filing, maintaining office supplies, managing documents, and assisting with personal administrative needs as required.
• Prepare expense reports and manage budgets related to executive activities.

Event Management:

• Organize internal and external events, including team-building activities, corporate meetings, conferences, and client engagements.
• Assist in the logistics and coordination of events to ensure seamless execution.

Qualifications & Skills:

• Experience: Min 4+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite executives or senior leadership teams.
• Education: A bachelor’s degree or equivalent experience in a related field.
• Skills:
• Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office productivity tools.
• Ability to manage confidential information with discretion and professionalism.
• Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
• Proactive, resourceful, and adaptable, with the ability to think on your feet and solve problems independently.

Note- 6 days working

Work from Office