Executive Assistant

Talentstack; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Talentstack in Mumbai is seeking an experienced Personal Assistant / Executive Assistant to provide strategic and administrative support to the Managing Director. You will manage calendars, prepare briefing documents, coordinate with senior leadership, clients, and vendors, and handle confidential information with discretion.

The role requires 5–10 years of relevant experience, a graduate/postgraduate in Management or Commerce, and proficiency in MS Office.

Qualifications

• 5–10 years of experience as a Personal Assistant / Executive Assistant
• Experience supporting a Managing Director / CXO
• Graduate or Postgraduate in Management or Commerce
• Prior experience in Manufacturing, Exports, Trading, or similar industries preferred

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Prepare presentations, MIS reports, meeting agendas, minutes, and briefing documents.
• Coordinate with senior leadership, clients, vendors, consultants, and other key stakeholders.
• Track strategic initiatives, business priorities, and ensure timely follow-ups.
• Draft and manage business correspondence, emails, and official communications.
• Organize board meetings, leadership reviews, and business planning sessions.
• Handle confidential business information and contracts with discretion.
• Maintain project trackers, dashboards, and documentation for key initiatives.
• Coordinate cross-functional activities with Finance, HR, Operations, and Sales teams.
• Manage domestic and international travel arrangements, including visas and itineraries.

Skills

Communication

Organization

Confidentiality

Multitasking

Interpersonal skills

Pressure management

Education

Graduate or Postgraduate in Management

Commerce

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

ERP systems

Job description

Personal Assistant to Managing Director (Executive Assistant)

Location: Mumbai
Experience: 510 Years
Employment Type: Full-Time

About the Role

We are looking for an experienced and highly organized Personal Assistant / Executive Assistant to provide strategic and administrative support to the Managing Director. This role requires someone who can manage multiple priorities, maintain confidentiality, and work closely with senior leadership to ensure seamless business operations.

If you thrive in a fast-paced environment and enjoy coordinating high-impact initiatives, this opportunity is for you.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.


• Prepare presentations, MIS reports, meeting agendas, minutes, and briefing documents.


• Coordinate with senior leadership, clients, vendors, consultants, and other key stakeholders.


• Track strategic initiatives, business priorities, and ensure timely follow-ups.


• Draft and manage business correspondence, emails, and official communications.


• Organize board meetings, leadership reviews, and business planning sessions.


• Handle confidential business information, contracts, and sensitive documentation with complete discretion.


• Maintain project trackers, dashboards, and documentation for key business initiatives.


• Coordinate cross-functional activities with Finance, HR, Operations, and Sales teams.


• Manage domestic and international travel arrangements, including visas, itineraries, accommodation, and expense coordination.


• Support compliance documentation and other assignments from the Managing Director.

Required Skills

• Excellent communication and interpersonal skills.


• Strong organizational, planning, and multitasking abilities.


• High level of integrity, professionalism, and confidentiality.


• Ability to work under pressure and manage changing priorities.


• Advanced proficiency in Microsoft Excel, PowerPoint, and Word.


• Exposure to ERP systems will be an added advantage.

Eligibility

• 5–10 years of experience as a Personal Assistant / Executive Assistant supporting a Managing Director, CEO, or other CXO.


• Prior experience in Manufacturing, Exports, Trading, or similar industries will be preferred.


• Graduate or Postgraduate in Management, Commerce, or a related discipline.

Why Apply?

• Opportunity to work directly with senior leadership.


• Exposure to strategic business initiatives and decision-making.


• Dynamic work environment with excellent learning and growth opportunities.


• Competitive compensation based on experience and skills.