Executive Assistant To Managing Director

Atrac Engineering; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Atrac Engineering in Mumbai seeks an organized Office Manager to oversee end-to-end office administration, vendor management, travel bookings, and calendar coordination.

This role focuses on cost tracking, policy updates, meeting logistics, and ensuring smooth day-to-day operations across facilities and staff.

Responsibilities

• Handle end-to-end functions of office management to ensure smooth day-to-day functioning.
• Managing vendors and keeping track on cycle of all maintenance.
• Travel Management & Hotel Bookings.
• Executing and coordinating office operations.
• Reporting to management and executing instructions.
• Keeping track on monthly expenditure of travel and other administrative expenses.
• Keeping track of expenses done through companys credit card and submit to accounts team with the supporting.
• Responsible for any changes in travel policy, travel requisition form etc.
• Maintain strong professional relationship with vendors and keep price data in order to get the best pricing on supplies and services.
• Maintaining records of all the admin related bills e.g., courier, telephone, stationery.
• Maintaining the database of hotels, travel agents, couriers etc.
• Making arrangements for Internal and External Events.
• Maintenance of Office Equipment, Interior, and Infrastructures and also taking care of repairs.
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary.
• Managing the Directors day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Coordinating travel arrangements (both domestic and international) and create trip itineraries.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages.

Job description

Job Description

• Handle end-to-end functions of office management to ensure smooth day-to-day functioning.
• Managing vendors and keeping track on cycle of all maintenance.
• Travel Management & Hotel Bookings .
• Executing and coordinating office operations
• Reporting to management and executing instructions.
• Keeping track on monthly expenditure of travel and other administrative expenses.
• Keeping track of expenses done through companys credit card and submit to accounts team with the supporting.
• Responsible for any changes in travel policy, travel requisition form etc.
• Maintain strong professional relationship with vendors and keep price data in order to get the best pricing on supplies and services.
• Maintaining records of all the admin related bills e.g., courier, telephone, stationery.
• Maintaining the database of hotels, travel agents, couriers etc.
• Making arrangements for Internal and External Events.
• Maintenance of Office Equipment, Interior, and Infrastructures and also taking care of repairs.
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary.
• Managing the Directors day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Coordinating travel arrangements (both domestic and international) and create trip itineraries.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages.