Executive Assistant To Managing Director

H R Organo Chem (HROC); Mumbai City; On-site; INR 900,000 - 1,300,000; Full time

Job summary

H R Organo Chem (HROC) seeks an experienced executive assistant to support the MD in Mumbai. The candidate will manage the MD's calendar, schedule meetings, make travel arrangements, and handle dictation and confidential documents.

Responsibilities include drafting internal/external documents, email correspondence, meeting minutes, and generating monthly/quarterly reports. This role requires strong interpersonal skills and reliability in a fast-paced environment.

Qualifications

• Experience 7+ years in an executive support role.
• Ability to manage MD's calendar, meetings and travel.
• Strong communication and document drafting skills.

Responsibilities

• Manage daily calendar of the MD and schedule meetings/appointments.
• Make travel arrangements and handle related logistics.
• Take dictations and prepare confidential documents.
• Prepare and send emails; maintain central filing for papers and electronic docs.
• Act as initial contact for the MD and handle inquiries.
• Generate monthly/quarterly reports and perform basic calculations.
• Provide high quality administrative support and assist in other management tasks.

Skills

Administrative support

Calendar management

Meeting scheduling

Travel arrangements

Dictation

Documentation drafting

Email correspondence

Confidentiality

Job description

Job description

• To manage the following for MD (reporting authority):
• Experience 7yr and above
• 5 Days working

His daily Calendar

Schedule meetings / appointments

Make travel arrangements

Take Dictations

Prepare and / or draft confidential documents

Email correspondence

• Able to do self-correspondence
• To prepare agenda, take minutes during meetings and follow-up on action items discussed during meeting;
• To prepare internal and external corporate documents for team members
• To provide high quality administrative and clerical assistance to the MD.
• To maintain an organized central filing system of paper and electronic documents and correspondences
• To act as the initial point of contact for MD, handle enquires and requests
• To assist MD for scheduling meeting, appointments, bookings, etc.
• To generate monthly and quarterly reports, work out necessary calculations as and when needed and take appropriate actions
• To maintain good interpersonal relationship and act as support staff in other administrative and management activities to ensure smooth functioning of the company
• To uphold a strict level of confidentiality
• Follow up with Department Head for task given
• To support in any other task given

Location - New Marine Line (5 min walking distance from Chruchgate Station / 7 min walking from CST station