Executive Assistant To Managing Director

Shell Infotech; Mumbai; On-site; INR 502,000 - 837,000; Full time

Job summary

Shell Infotech in Mumbai is seeking an Executive Assistant / Administrative Coordinator on a contract-to-hire basis (1 year). The role demands extensive calendar, travel, visa, and vendor support for senior leadership, with strong communication and multi-time-zone coordination.

Ideal candidates will have deep experience supporting executives, exceptional organizational skills, and proficiency in CRM tools and the Microsoft Office suite to streamline operations and expense processes.

Qualifications

• 23 years of experience requested for an executive assistant/administrative coordinator role.
• Experience supporting senior management or leadership teams preferred.
• Ability to manage calendars, travel, visas, and multiple time zones with professionalism.

Responsibilities

• Calendar Management
• Meeting Scheduling & Coordination
• Domestic & International Travel Management
• Visa Coordination
• Vendor Management
• Expense Management
• CRM Applications
• Microsoft Office (Excel, PowerPoint, Outlook, Word)
• Strong Communication & Stakeholder Management Skills

Skills

Calendar management

Meeting scheduling

Travel management

Visa coordination

Vendor management

Expense management

CRM applications

Microsoft Office

Stakeholder management

Strong communication

Tools

Microsoft Office Suite

CRM software

Job description

Hi Everyone,

Hope you're doing well!

We have an exciting opportunity with a reputed MNC.

Position: Executive Assistant / Administrative Coordinator
Employment Type: Contract-to-Hire (1 Year)
Experience Required: 23 Years
Location: Mumbai

Job Description:

• Calendar Management
• Meeting Scheduling & Coordination
• Domestic & International Travel Management
• Visa Coordination
• Vendor Management
• Expense Management
• CRM Applications
• Microsoft Office (Excel, PowerPoint, Outlook, Word)
• Strong Communication & Stakeholder Management Skills

Preferred Experience:

• Supporting senior management or leadership teams
• Managing recurring meetings and multiple time zones
• Handling travel bookings, hotel reservations, and cab arrangements
• Professional attitude with excellent organizational skills