Executive Assistant To Managing Director

High Dive International; Ludhiana; Sur place; INR 450 000 - 750 000; Plein temps

Résumé du poste

High Dive International is a specialized hiring and recruitment partner located in Ludhiana, India, delivering end-to-end recruitment services across fintech, edtech, banking, textile, and IT sectors. The Executive Assistant to the Managing Director supports the MD, managing calendars, meetings, travel, and events, while preparing correspondence and reports.

The role requires strong organizational, communication, and discretion skills to liaise with internal teams and external partners, ensuring

Qualifications

• Experience supporting senior leadership and managing executive calendars.
• Strong diary management and scheduling across multiple time zones.
• Ability to organize documents, manage office tasks, and coordinate logistics.
• Excellent written and verbal communication for professional stakeholder interaction.
• Bachelor’s degree or diploma in business administration or related field preferred.
• Strong organizational and time-management skills in a fast-paced environment.
• Proficiency with office productivity tools (email, calendar, word processing, spreadsheets, presentations).
• High level of professionalism, integrity, and discretion when handling sensitive information.

Responsabilités

• Manage Managing Director’s calendar, schedule meetings, and coordinate travel.
• Organize appointments and events, prepare correspondence and reports.
• Prepare presentations and maintain files and records; track tasks, deadlines, and follow-ups.
• Liaise with internal teams and external partners to ensure smooth operations.
• Handle confidential information with discretion and support meeting minutes and projects.

Connaissances

Diary management

Executive support

Administrative tasks

Communication skills

Organizing documents

Coordination & logistics

Professionalism & discretion

Office software proficiency

Formation

Bachelor’s degree in business administration

Outils

MS Office

Description du poste

Company Description

High Dive International is a specialized hiring and recruitment partner that helps organizations reduce the stress and workload of the hiring process. The team manages end-to-end recruitment activities, including sourcing, screening, and follow-up, to identify strong matches for client needs. With experience across fintech, edtech, banking, textile, and IT industries, High Dive International supports a wide range of businesses in building effective teams. The company focuses on delivering efficient, tailored hiring solutions that enable clients to concentrate on their core operations.

Role Description

The Executive Assistant to Managing Director is a full-time, on-site role based in Ludhiana. This position provides comprehensive executive support, including managing the Managing Director’s calendar, scheduling meetings, coordinating travel, and organizing appointments and events. The role involves preparing correspondence, presentations, and reports, maintaining files and records, and tracking key tasks, deadlines, and follow-ups. The Executive Assistant will handle communication on behalf of the Managing Director, liaise with internal teams and external partners, and ensure smooth day-to-day operations. The role also includes handling confidential information with discretion, supporting meeting preparation and minutes, and assisting with administrative projects as needed.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, with experience supporting senior leadership.
• Candidates should possess solid Administrative Assistance capabilities, including organizing documents, managing office tasks, and coordinating logistics.
• Candidates should possess effective Diary Management skills for scheduling, prioritizing, and optimizing the Managing Director’s time.
• Candidates should possess excellent Communication skills, both written and verbal, for professional interaction with stakeholders.
• Relevant qualifications such as a bachelor’s degree or diploma in business administration or a related field are beneficial.
• Strong organizational and time-management skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
• Proficiency with office productivity tools (e.g., email, calendar applications, word processing, spreadsheets, and presentation software).
• High level of professionalism, integrity, and discretion when handling sensitive information, with a proactive and service-oriented approach.