Executive Assistant To Director

Vrinda Global; New Delhi; Hybrid; INR 1,800,000 - 2,600,000; Full time

Job summary

Vrinda Global is seeking an experienced Executive Assistant to the Director in New Delhi. The role reports to the Chairman and Director and supports high-level operations across multiple business segments, including capital markets and new business initiatives.

The position features a demanding, high-impact environment with travel both within India and abroad. The incumbent will manage calendars, communications, meetings, and travel, while ensuring confidentiality and proactive problem-solving

Qualifications

• Commerce background with graduation from recognized institutions.
• Excellent written and verbal communication in English.
• MBA degree from a recognized institution (regular full-time) preferred.
• Experience of 10+ years as EA to C-level/directors/owners.

Responsibilities

• Manage director's calendar and appointments.
• Act as primary liaison for internal and external communications.
• Prepare agendas, minutes, and documents for meetings.
• Coordinate domestic and international travel arrangements.
• Handle administrative tasks including expenses, invoices, and records.
• Support projects with research, data analysis, and presentations.
• Maintain confidentiality of sensitive information.
• Build relationships with investors and industry stakeholders.
• Manage director's personal payments and credit cards in coordination with accounts.

Skills

English communication

AI tools knowledge

Education

Commerce degree

Graduation

MBA (preferred)

Tools

AI tools

Job description

JOB DESCRIPTION

Position EA to Director

Reporting to Chairman and Director

Travel Willingness:

The incumbent should be willing to travel with the Directors within India and abroad, as and when required, for business and personal purposes.

Dual Work Location Willingness:

We have a fully functional office at the residence of our Directors in West Punjabi Bagh, New Delhi. Accordingly, the incumbent will be required to report there in the morning as per normal office timings and work from the residence office. After the Directors leave for the Head Office, the incumbent will report to the Head Office and continue working there. Accordingly, this position involves a dual work-location arrangement.

Role Overview

As an Executive Assistant cum Secretary to the Director (Owner of the Organization), the incumbent will play a pivotal role in supporting a visionary leader in managing the fast-paced operations of a rapidly growing and well-diversified business group. This is a high-pressure, high-impact role where each day brings new challenges and learning opportunities.

The incumbent will act as a trusted right hand to the Director, ensuring seamless communication, efficient organization, and proactive administrative and secretarial support to enable smooth business operations. This position offers an exciting opportunity for individuals keen on continuous learning across diverse business segments such as Capital Markets, Greenfield Projects, New Business Developments and other strategic initiatives.

Qualification & Eligibility

Essential Qualifications

• Commerce background at Senior Secondary (with min 70% marks) and Graduation level from recognized regular institutions (with 1st division)
• Excellent written and verbal communication skills in English.

Preferred Qualifications

• Education from English-medium institutions.
• Candidate with MBA degree from a recognized Institution through the regular full-time mode will be given preference
• Working knowledge of AI tools and their practical application in MIS, Reporting, Data Analytics and Business Process Automation.

Experience

• Minimum 10 years of experience in EA Role with C level executives / Directors / Owners.
• Experience in manufacturing and /or service industries shall be preferred.

Key Responsibilities

Calendar Management

• Manage and coordinate the Directors calendar, including scheduling meetings, appointments, and conference calls.
• Anticipate scheduling conflicts and proactively resolve them to optimize the Directors time.

Communication Liaison

• Act as the primary point of contact for internal and external communications on behalf of the Director.
• Draft, review, and respond to emails, letters, and other correspondence in a professional and timely manner.

Meeting Coordination & Secretarial Support

• Organize meetings and prepare agendas, presentations, and related documentation.
• Attend meetings as required, record detailed minutes, and ensure timely follow-up on action items.
• Handle all other secretarial duties as assigned by the Director.

Travel Arrangements

• Plan and coordinate complex domestic and international travel itineraries, including flights, accommodation, ground transportation, and visa arrangements.
• Ensure travel plans align with the Directors schedule and preferences, and prepare comprehensive travel dossiers.

Administrative Support

• Manage expense reports, invoice processing, and document control.
• Maintain accurate and well-organized physical and digital records for easy retrieval.

Project Assistance

• Support the Director in various projects through research, data analysis, and preparation of presentations and reports.
• Proactively identify opportunities to streamline processes and enhance operational efficiency.

Confidentiality

• Maintain strict confidentiality while handling sensitive business information, including strategic plans, investments, and personal matters of the Director.

Relationship Management

• Build and maintain strong professional relationships with key stakeholders, including investors, portfolio company executives, and industry professionals.
• Represent the Director and the organization with the highest level of professionalism, discretion, and integrity.

Credit Cards & Other Personal Payment Management

• Manage credit card payments and other personal payments of the Director in a timely and professional manner, in coordination with the Accounts Department.
• Maintain accurate trackers for statement dates and due dates of all payments.

General Expectations

• Maintain the highest standards of ethics, integrity, confidentiality and professional conduct.
• Ensure strict compliance with Company policies, internal controls and statutory regulations.