Executive Assistant To Managing Director

Amor Management Consultants; Gurugram District; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Amor Management Consultants is seeking an Executive Assistant to the Managing Director in Gurugram. The role involves high-level support, calendar and meeting management, and coordination with internal and external stakeholders to ensure confidentiality and timely execution.

You will prepare meeting materials, manage communications, track action items, and assist with logistics for MD-led initiatives. Strong SAP experience and organizational skills are essential.

Qualifications

• Experience providing high-level executive support to senior leadership.
• Strong calendar planning and coordination with internal/external stakeholders.
• Proven ability to manage confidential information with discretion.

Responsibilities

• Manage Managing Director's calendar and schedule internal/external meetings.
• Coordinate international meetings with customers and stakeholders.
• Prepare MoM, action items, and follow-ups with department heads.
• Draft and send internal/external communications on behalf of MD.
• Maintain trackers for to-do items and ensure timely execution of approvals.

Skills

Calendar management

SAP experience

Executive support

Confidentiality

Documentation

Time management

Meeting coordination

Minutes of Meetings (MoM)

Travel management

Communication skills

Tools

Microsoft Office

CRM/ERP systems

Job description

Role & responsibilities

To provide high-level executive support to the Managing Director by efficiently managing schedules, communication, meetings, information, and key follow-ups, while ensuring confidentiality, timely execution, and seamless coordination with internal and external stakeholders.

JOB PURPOSE:

To provide high-level executive support to the Managing Director by efficiently managing schedules, communication, meetings, information, and key follow-ups, while ensuring confidentiality, timely execution, and seamless coordination with internal and external stakeholders.

Job Descriptions

Key Responsibilities

Description Business Development

• Managing and coordinating all Weekly/ Monthly Performance Review (MPR) meetings with Department Heads
• Preparing Minutes of Meetings (MoM) and ensuring timely follow-up on action items with respective department heads.
• Tracking assigned tasks and updating management on progress and completion status.

• Maintaining all pending action points, follow-up items, and closure reports.

Calendar & Meeting Management

• Managing the Managing Director's calendar, including planning and scheduling of internal and external meetings.
• Coordinating international meetings with customers, ensuring seamless arrangements and scheduling

Monitoring and tracking monthly utilization of MDs time across planned meetings, unplanned meetings, travel, and other activities.

Executive Support & Coordination

• Providing comprehensive executive assistance to the Managing Director in planning business activities and strategic engagements.

Preparing meeting materials, including one-page reports, discussion pointers, meeting agendas, and presentations.

• Organizing meeting venues, customer visits, business dinners, and related logistics.

Communication & Correspondence Management

• Drafting, reviewing, and sending internal and external communications on behalf of the Managing Director.

Acting as a liaison between the Managing Director and departmental heads for effective communication and execution of directives.

Task Monitoring & Follow-Up

Following up with functional heads on commitments, deadlines, and key deliverables. Maintaining trackers for all "To-Do" activities, action plans, and management follow-up points.

Documentation, Data Management & Confidentiality

Maintaining files, records, and databases in a systematic and organized manner.

Ensuring complete confidentiality and security of sensitive information and management data.

• Managing and updating executive records and documentation for easy retrieval and reference.

System Administration & Approvals

Handling approvals and workflow management in the Director's SAP system.

Ensuring timely processing of approvals and coordination with concerned stakeholders.

Expense Management

• Managing the Managing Director's monthly expenses and maintaining expense records.
• Coordinating with the Accounts department for submission and processing of invoices, reimbursements, and related documentation.

Preferred candidate profile

Preferred Industry:

Manufacturing

Position Title:

Executive Assistant to MD Business/Vertical Corporate Department/ Function MD office Job Responsibility Level Middle Management Designation/ Grade Manager

Location

Head Office Gurugram Reporting To Managing Director Direct

Reportees Individual Contributor Span of Controls No Direct Span of Control COMPETENCIES FRAMEWORK: Behavioral Competencies

Technical Competencies

Business Acumen Calendar & Schedule Management, SAP Experience

Confidentiality & Integrity Documentation & Record Management

Ownership & Accountability Travel & Meeting Management Good

Interpersonal & Communication Skills Basic Financial & Business

Understanding Prioritization & Time Management Meeting Coordination & Minutes of Meeting (MoM)