Executive Assistant To Managing Director

Randstad; Bengaluru; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Randstad in Bengaluru is seeking an experienced Executive Secretary/EA to support the Managing Director and senior leadership. You will manage calendars, coordinate meetings, draft confidential documents, and liaise with internal and external stakeholders.

The role requires 7+ years of relevant experience, strong English/Kannada/Hindi, and discretion with sensitive information. Travel coordination and MS Office proficiency are essential for seamless operations.

Qualifications

• Bachelor's Degree in any discipline.
• Minimum 7 years of relevant experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting Managing Directors, CEOs, CXOs, or Senior Leadership.
• Female candidates preferred.
• Age between 35 and 45 years.
• Excellent verbal and written communication skills.
• Mandatory language proficiency: English, Kannada, and Hindi.
• Knowledge of additional regional or foreign languages will be an added advantage.
• Candidates residing within 58 km of our new office at Purva Zentech, Kanakapura Main Road, Bikasipura, Bengaluru 560062 will be preferred.
• Excellent interpersonal and stakeholder management skills.
• Highly mature, professional, and capable of handling confidential information with complete discretion.
• Strong analytical and decision‑making abilities with the maturity to understand business situations and act appropriately.
• Exceptional organizational, planning, and multitasking abilities.
• Strong follow‑up skills with the ability to ensure timely closure of action items.
• Excellent drafting skills for professional emails, letters, presentations, MOMs, and reports.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and other business collaboration tools.
• Well‑groomed, presentable, and courteous with a customer‑centric approach.
• Must be punctual and committed to adhering to office timings.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate and organize internal and external meetings, including preparation of agendas and Minutes of Meeting (MoM).
• Draft and manage professional correspondence, reports, presentations, and confidential documents.
• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Track action items, follow up with departments, and ensure timely closure of assigned tasks.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Maintain confidential records, executive files, and business documents with a high level of discretion.
• Provide administrative and executive support to ensure the smooth functioning of the Managing Director's office.
• Perform any other responsibilities assigned by the Managing Director.

Skills

Calendar management

Executive support

MS Office

Stakeholder management

Communication

Discretion

Travel coordination

Education

Bachelor's degree

Job description

Bachelor's Degree in any discipline from a recognized university.

• Minimum 7 years of relevant experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting Managing Directors, CEOs, CXOs, or Senior Leadership.
• Female candidates preferred.
• Age between 35 and 45 years.
• Excellent verbal and written communication skills.
• Mandatory language proficiency: English, Kannada, and Hindi.
• Knowledge of additional regional or foreign languages will be an added advantage.
• Candidates residing within 58 km of our new office at Purva Zentech, Kanakapura Main Road, Bikasipura, Bengaluru 560062 will be preferred.
• Excellent interpersonal and stakeholder management skills.
• Highly mature, professional, and capable of handling confidential information with complete discretion.
• Strong analytical and decision‑making abilities with the maturity to understand business situations and act appropriately.
• Exceptional organizational, planning, and multitasking abilities.
• Strong follow‑up skills with the ability to ensure timely closure of action items.
• Excellent drafting skills for professional emails, letters, presentations, MOMs, and reports.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and other business collaboration tools.
• Well‑groomed, presentable, and courteous with a customer‑centric approach.
• Must be punctual and committed to adhering to office timings.

Roles & Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate and organize internal and external meetings, including preparation of agendas and Minutes of Meeting (MoM).
• Draft and manage professional correspondence, reports, presentations, and confidential documents.
• Act as the primary point of contact between the Managing Director and internal/external stakeholders.
• Track action items, follow up with departments, and ensure timely closure of assigned tasks.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.
• Maintain confidential records, executive files, and business documents with a high level of discretion.
• Provide administrative and executive support to ensure the smooth functioning of the Managing Director's office.
• Perform any other responsibilities assigned by the Managing Director.