Executive Assistant

Randstad; Kanakapura; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Health Insurance

Travel Reimbursement

Laptop

Mobile allowances

Corporate Mobile Connection

Job summary

Randstad in India is seeking an Executive Secretary to support the Managing Director with calendar management, travel planning, and confidential correspondence. Ideal candidates have a Bachelor's degree, 7+ years of senior secretarial experience, excellent communication, and fluency in English, Kannada, and Hindi; strong discretion and stakeholder management are essential.

You will draft emails, reports, MoMs, and presentations, coordinate meetings domestically and internationally, and ensure

Qualifications

• Bachelor's degree from a recognized university.
• 7+ years of relevant experience as an Executive Secretary or similar role.
• Excellent verbal and written communication skills.
• Mandatory language proficiency: English, Kannada, and Hindi.

Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate and organize internal and external meetings, including preparation of agendas and MoMs.
• Draft and manage professional correspondence, reports, presentations, and confidential documents.
• Act as the primary point of contact between the MD and stakeholders.
• Track action items and ensure timely closure of tasks.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.

Skills

Verbal communication

Written communication

Interpersonal skills

Stakeholder management

Discretion

Analytical thinking

Education

Bachelor's degree

Tools

Microsoft Office

Microsoft Teams

Job description

Title: Executive Secretary

Your Profile

• Bachelor's Degree in any discipline from a recognized university.
• Minimum 7 years of relevant experience as an Executive Secretary, Executive Assistant,

or Personal Assistant supporting Managing Directors, CEOs, CXOs, or Senior Leadership.

• Excellent verbal and written communication skills.

• Mandatory language proficiency: English, Kannada, and Hindi.

Knowledge of additional regional or foreign languages will be an added advantage.

• Excellent interpersonal and stakeholder management skills.
• Highly mature, professional, and capable of handling confidential information with

complete discretion.

• Strong analytical and decision-making abilities with the maturity to understand business

situations and act appropriately.

• Exceptional organizational, planning, and multitasking abilities.
• Strong follow-up skills with the ability to ensure timely closure of action items.
• Excellent drafting skills for professional emails, letters, presentations, MOMs, and reports.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams,

and other business collaboration tools.

• Well-groomed, presentable, and courteous with a customer-centric approach.
• Must be punctual and committed to adhering to office timings.

Roles & Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate and organize internal and external meetings, including preparation of agendas

and Minutes of Meeting (MoM).

• Draft and manage professional correspondence, reports, presentations, and confidential

documents.

• Act as the primary point of contact between the Managing Director and internal/external

stakeholders.

• Track action items, follow up with departments, and ensure timely closure of assigned

tasks.

• Coordinate domestic and international travel arrangements, including flights,

accommodation, visas, and itineraries.

• Maintain confidential records, executive files, and business documents with a high level of

discretion.

• Provide administrative and executive support to ensure the smooth functioning of the

Managing Director's office.

• Perform any other responsibilities assigned by the Managing Director.

What We Offer

• 5 Day Work Week (Monday Friday)
• Flexible work timings
• Structured learning & upskilling programs conducted by subject matter experts
• Structured leadership development initiatives designed to foster professional growth and

advancement

• Opportunity to Collaborate with highly accomplished technical experts in the field and

work with skilled and dynamic team across geographies

• Competitive salary
• Health Insurance
• Travel Reimbursement

Mobile allowances

Corporate Mobile Connection

Laptop

As a culture, priority is always given to talent within the organization for growth

Reporting Line: Managing Director

Designation: Executive Secretary

Reporting To: Managing Director